Voiding Checks

You can void checks that have been recorded in your QuickBooks company file. There are two methods of voiding, depending on when the check was issued. If the check was issued in the current year, you can void the check in the check register. If the check was written in a prior year, you should be careful not to change amounts that appeared on your financial statements. The steps shown here will prevent that from happening.

Void a Check in the Current Year

Press Ctrl+A to open the Chart Of Accounts.

Double-click the name of your checking account to open the register.

Click the Go To button.

Select whether to search by payee, check number, or some other criteria.

Enter the name (if you're searching by payee), check number, or other information to help you find the check you want to void.

Click Prev or Next to search backward or forward in the register. Continue clicking Prev or Next until you find the check you're looking for.

When the entry for the check appears in the register, press Esc to close the Go To window.

Right-click the register entry.

Click Void Check on the pop-up menu. The check amount switches to 0 and VOID appears in the memo area.

Click the Record button.

Void a Check from a Previous Year

Select Make General Journal Entries from the Company menu.

Enter today's date (or the date on which the check became void).

Enter the name of the cash account on which the check to be voided was drawn.

Enter the amount of the check in the Debit column.

Enter the phrase, Void Check check number in the Memo column and enter the number of the check you are voiding.

Enter the name of the account to which the check was originally charged.

Verify the amount that appears in the Credit column.

Click Save & Close to save the transaction and close the window.

Click Yes to indicate you understand this change could affect previous financial reports.

Follow steps 17 from the previous task.

Do not change the amount of the check! In the memo field, enter Voided on date and enter the date on which you created the journal entry.

Click the Record button.

Because this change affects a prior year, you might be required to enter a password before the transaction can be recorded.

Again, click Yes to indicate you understand this change could affect previous financial statements.

See Also

See "Closing Financial Records at Year-End" on page 306 for information on setting a year-end close date and making changes after that date has passed.

Show Me. QuickBooks 2006
Show Me QuickBooks 2006
ISBN: 0789735229
EAN: 2147483647
Year: 2005
Pages: 328
Authors: Gail Perry

flylib.com © 2008-2017.
If you may any questions please contact us: flylib@qtcs.net