Finalizing a Presentation

When the presentation is completely finished, you may want to mark it as finalized. This prevents users from inadvertently making additional changes to it, and so it gives you some measure of protection against unexpected modifications that can distort your message.

Caution 

Finalizing a presentation has no measure of security in it. Anyone who has PowerPoint 2007 and knows about the Mark as Final command will be able to un-finalize it and make changes to it.

To mark a presentation as final, follow these steps:

1. Choose Office Prepare Mark as Final. A message appears that the presentation will be marked as final and then saved.

2. Click OK. A message appears, explaining that the presentation has been marked as final, and that editing has been turned off for it, as shown in Figure 22.6.

Figure 22.6: This message appears after you mark a document as final.

When you mark a document as final, an icon appears in the status bar to indicate that it is final, and the presentation becomes uneditable. If you change your mind about the presentation and need to edit it, you can easily turn off this attribute and edit it again. Just choose Office Prepare Mark as Final again to toggle off the Finalized status.