Checking for Prior-version Compatibility


If you plan to share your presentation with people who have earlier versions of PowerPoint, you need to send it to them in a format that they can display and edit. The "display" part is actually easier than the "edit" part because, generally speaking, when you convert a PowerPoint 2007 file to 2003 format, it retains most of its original appearance, from a Slide Show View perspective. However, editing some of the content in the presentation is a different matter. When a 2007-only object, such as a SmartArt diagram or chart, is saved in 97–2003 format, PowerPoint converts it to a graphic. It looks the same as it always did, but you cannot edit the object in an earlier version as the type of content that it actually is.

If you plan to share a presentation file with someone who will need to edit it, it is a good idea to run the Compatibility Checker to find out exactly which parts of the presentation may cause a problem. To run the Compatibility Checker, follow these steps:

  1. Choose Office image from book Prepare image from book Run Compatibility Checker. The Microsoft Office PowerPoint Compatibility Checker dialog box appears, as shown in Figure 22.7.

    image from book
    Figure 22.7: You can find out about potential problems that may occur when sharing the file in 97–2003 format.

  2. Read the summary information that appears. If you do not understand one of the messages, click its Help link to open a Help document that explains it.

  3. (Optional) To specify whether this check runs automatically when you save in PowerPoint 97–2003 format, select or deselect the Check Compatibility When Saving in PowerPoint 97–2003 Formats check box.

  4. Click OK.




Microsoft PowerPoint 2007 Bible
Microsoft Powerpoint 2007 Bible
ISBN: 0470144939
EAN: 2147483647
Year: 2007
Pages: 268
Authors: Faithe Wempen

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