Creating New Public Folder Trees


Unlike older versions of Exchange, Exchange Server 2003 allows the creation of more than one public folder tree structure. You could, for example, create separate public folder tree structures for different departments of the company. You could also create a public tree for a specific project. This helps you to better organize your public folders and more efficiently delegate authority over those folders. Keep in mind, though, that MAPI clients such as Outlook will be able to view information only in the default tree for the organization. For users to see other trees, they must use clients such as web browsers or newsreaders.

There are three steps to creating a new public folder tree. First, you create a new top-level root folder that will house the new tree structure. Second, you create a new public folder store on the server to hold the new tree structure. Finally, you connect the new top-level folder to the new public folder store. This last step can be performed during the creation of the public folder store or later.

Creating a New Top-Level Root Folder

The first step in creating a new public folder tree is to create a new top-level root folder. Each top-level root folder exists on the same level as the public folder tree and uses its own database on each Exchange server that contains replicas of any of the folders in the tree ‚ s hierarchy. Exercise 6.8 outlines the steps for creating a new top-level root folder.

EXERCISE 6.8: Creating a New Top-Level Root Folder
  1. Open the Exchange System Manager and select the Folders container for the administrative group in which you want to create the folder, as seen below. If you have only one administrative group, or if you have Exchange System Manager set to not display administrative groups, the Folders container should appear directly under the root node. Otherwise, you will need to drill down into the appropriate administrative group .

  2. Right-click the Folders container and select New > Public Folder Tree from the context menu. This opens the Properties dialog box for the new folder.

  3. Enter a name for the new tree in the Name field of the General property page, as seen below.

  4. Once you have finished, click OK to close the property sheet and create the new public folder tree.

 

Creating a New Public Folder Store

Public folders reside in a Public Information Store. Each public folder tree uses its own database in the store. Once you create the new top-level root folder for a tree, you must then create a new public folder store to hold that tree. Exercise 6.9 outlines the steps for creating a new public folder store.

EXERCISE 6.9: Creating a New Public Folder Store
  1. In the Exchange System Manager, locate and select the container for the storage group on the server on which you want to create the new tree. You will create the new public folder store in this storage group, as seen below.

  2. Right-click the selected storage group and select New > Public Store from the context menu. This opens the Properties dialog box for the new store.

  3. Enter a name for the new store in the Name field of the General property page, as seen below.

  4. Click the Browse button to open a dialog that lets you associate the new store with a public folder tree. In the dialog, select the tree you created previously. If you choose not to do this now, you can connect the tree and the new store later following the procedure outlined in the next section.

  5. Once you have finished, click OK to close the property sheet.

  6. System Manager prompts you to mount the new store once it has been successfully created. Click Yes to mount the new store.

 



MCSA[s]MCSE
MCSA[s]MCSE
ISBN: 735621527
EAN: N/A
Year: 2004
Pages: 160

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