38. Find Items with the Same Date
Before You Begin
33 About Finding Items in the Catalog
18 Sort Items
23 Change Image Date and Time
39 Find Items Within a Date Range
The designers of the Organizer realized that a day's worth of photographs, movies, audio files, and creations represents a chronicle of an important time in your life. So, rather than make the search for media created on the same day into a dull and lifeless process, the Organizer offers you a functional calendar, called Date View. Here, you can leaf through the important periods of your life year by year or month by month, and review a specific day's items in a large window. Specifically, you can view each image, the first frame of each video, and the title page of each creation for the day you select from the calendar. If audio files are currently being displayed in the photo well, their thumbnails will appear as well.
Date View not only helps you locate the media files you created on a particular day, but also to recall the events in your life in the context in which you remember having looked forward to them: a monthly calendar. Summer vacation, family weddings, Christmas… at one time, you planned for these days by looking at a calendar, so why not use a calendar-style control to help you recall and cherish those moments? While reviewing a particular day's items, you can add an event banner to the monthly calendar for that day, such as Aunt Rheu's 90th Birthday or Baby Jeryln Takes Her First Step. These event banners, which display in bold teal text on a particular day in the monthly calendar, help you quickly identify the day you want to review. (Holidays are shown in purple.) You can also annotate the day's events with a Daily Note, which might help you later identify the specific day you want to review.
Date View is best used when you want to review a group of media created on the same day. To quickly display a larger group of media created within a specific date range, see 39 Find Items Within a Date Range.
Click Date View
In the Editor or the Organizer, click the Date View button at the right end of the Shortcuts bar. Date View appears, with items organized by month and year.
Locate Desired Year
If the year currently being displayed is the year containing the items you want to review, skip to step 3. Otherwise, change to a different year by clicking the Year button below the calendar. On the left, a yearly calendar for the current year is displayed. Dates with items associated with them appear with solid squares; events and holidays appear in purple; dates with items associated with them (that are not events or holidays) appear in blue. Click the Previous Year or Next Year button at the top of the yearly calendar to page to the year you want to review.
You can select a month or year quickly by clicking the month or year name at the top of the calendar, and then choosing a month or year from the list that appears. For example, if a monthly calendar is currently displayed, click the month name at the top of the monthly calendar, and then select a different month name from the list that appears to quickly switch to that month.
Locate Desired Month
After you've changed to the year you want to review, click the Month button below the yearly calendar. A monthly calendar is now displayed on the left (get a closer look at this monthly calendar in the Color Gallery). For each day that has one or more items associated with it, a thumbnail for the first item appears in the block for that day. If you want to review items from a different month that year, click the Previous Month or Next Month button located on either side of the month name at the top of the window until the month you want to review is displayed.
The date that Date View uses to display items in groups is the date on which the item was created (its file date), not the import date or modified date. To arrange items by import date, see 18 Sort Items. To locate items you modified, you can try searching for the text copy in the filename, as explained in 36 Find Items with Similar Filenames and 45 About Editing Images.
Click Desired Day
Every day in the monthly calendar for which the catalog contains items is marked with a thumbnail of the earliest item created that day. Click the day you want to review. The selected day is highlighted in blue, and the first item for the selected day appears in the preview window, located to the right of the monthly calendar.
The first item created for the currently selected day appears in the preview window. Below this preview, on the left, are listed the total number of items for that day, and the number of the currently displayed item.
To scroll from item to item for the currently selected day, click the Previous Item or Next Item button below the preview. To display items in sequence automatically, click the green Start Automatic Sequencing button. When all the items for that day have been displayed, the slideshow begins again automatically. Click this same button (now red and called Pause Automatic Sequencing) to temporarily stop this playback. Click the button again to restart the slideshow.
You can scroll to a different day by clicking the Previous Day or Next Day button above the preview window.
Review an Item
After you've found the item you're interested in and have displayed it in the preview window, you can perform many tasks.
You can remove selected events that display on the calendar automatically, such as Lincoln's Birthday. Choose Edit, Preferences, Calendar. Then disable any Holidays you don't want to include on your calendar and click OK. You can also edit events you have added manually (as explained in the following bullet points), and elect to display Monday as the first day of the week.
To redisplay the photo well and exit Date View, click the Photo Browser button on the Shortcuts bar.
To add a note that describes the events that day, click in the Daily Notes box and type your note.
To add a banner to the monthly calendar that describes the events of that day more succinctly, click the Create a new event for the selected day button. Type a brief description or event name such as Family Reunion, select the Repeating event option if this event happens on the same day every year, and then click OK. The event name appears on the monthly calendar, in teal (greenish-blue), on the current day. Automatic events such as holidays, which are inserted into the calendar for you, appear in purple. The event name also appears below the date, but above the preview window, when that day is selected. In the example shown here, the event name, Pumpkin Picking Day, was added to October 18, 2002.
To display the current item in the photo well, click the Show this photo in the Photo Browser button.
To display the current item in a larger view, click the Day button below the monthly calendar. Other items for that day are displayed as thumbnails to the right of the large preview window. Click a thumbnail to display that item in the large preview window instead.
If an item's date was changed to Unknown (as explained in 23 Change Image Date and Time), it will not appear in Date View. To have the Photo Browser display items whose date was manually changed to Unknown, choose Find, Items with Unknown Date and Time. Items with an Unknown time will appear on their file date.
To add a text caption to the current item, click the Day button if needed to display the item in a large preview. Then click in the Caption box on the right, and type your caption.
To start a photo review of the items for the selected day, click the Day button if needed to display the item in a large preview. Then click the View all photos of this day in Photo Review button.