Chapter 32: Working in a Document Workspace


Page 796

To create a document workspace using the Shared Workspace task pane

 
  1. Open the Office document for which you want to create the workspace.

  2. On the Tools menu, click Shared Workspace .

  3. In the Shared Workspace task pane, click the Members tab.

  4. Click the down arrow to the right of the Location for new workspace box, select a location for your workspace site, and then click Create . If no locations appear in the list, type the URL to the SharePoint Services Web site where you have permission to create document workspaces, and then click Create .

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To create a document workspace by sending a shared attachment

 
  1. Open a new e-mail message.

  2. In the To box, type the e-mail addresses of the message recipients.

  3. In the Cc box, type the e-mail addresses of the people who should receive a copyof the message.

  4. In the Subject box, type a phrase introducing your message.

  5. On the Standard toolbar, click the Insert File button.

  6. Navigate to the Office document for which you want to create a document workspace, select it, and click Insert .

  7. In the message header, click Attachment Options .

  8. In the Attachment Options task pane, click Shared attachments .

  9. Click the down arrow to the right of the Create Document Workspace at box, and select a location for your workspace site. If no locations appear in the list, typethe URL to the SharePoint Services Web site where you have permission to create document workspaces.

  10. On the Standard toolbar, click the Send button.

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To add members to a workspace

 
  1. In the Shared Workspace task pane, click the Members tab.

  2. Near the bottom of the task pane, click Add New Members .

  3. On the Add Users page, enter the e-mail addresses of the new members, separated by semi-colons.

  4. Select the group to which the users belong, and click Next .

  5. Enter a display name for each user , and then indicate whether the users will receive e-mail notification regarding their membership in the workspace.

  6. If users will receive an e-mail notice that they have been added to the workspace, specify a subject line and body text for the message.

  7. Click Finish .

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To create a task in a document workspace

 
  1. In the Shared Workspace task pane, click the Tasks tab.

  2. Near the bottom of the task pane, click Add New Task .

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To update a workspace document directly

 
  1. Point your Web browser to the document workspace site.

  2. In the Shared Documents list, point to the document you want to update, and then click the down arrow that appears to the right of it.

  3. In the drop-down list, click Edit in Microsoft Word or the equivalent for other Office documents.

  4. Edit the document as needed, and then on the File menu, click Close .

  5. When prompted to save the changes, click Yes .

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To start a discussion in a document workspace

 
  1. In the Shared Workspace task pane, click Open Site in Browser .

  2. In the left navigation column, click Discussions .

  3. Click the discussion board you want, and then click New Discussion .




Microsoft Office 2003 Step by Step
MicrosoftВ® Office ExcelВ® 2003 Step by Step (Step By Step (Microsoft))
ISBN: 0735615187
EAN: 2147483647
Year: 2005
Pages: 350
Authors: Curtis Frye

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