When changes must be made that will change the plan, the project manager must control and track them. The following are the guidelines for controlling changes
Changes can be requested by anyone associated with the project, but submitting the Project Change Request Form to the project manager and the project change committee will start the change process.
Project change requests must be evaluated to determine the effect of a request.
The project manager and the team must estimate the effort, dependencies, and resources required to institute the project change.
The project manager must communicate the impact of proposed changes in terms of cost, scheduling, and performance to the customer.
If a change is approved, the signatures of the client and the project manager authorize the project team to make the requested change.
The project plan must be revised after the change has been approved for implementation.
The project manager must inform the project team of all approved, unapproved, and deferred changes.
The Project Change Request Form must be logged, regardless of its approval or denial.