Navigating in Notes

There are several tools for moving around and opening tasks and databases in Notes. They include hotspots such as those on the Welcome page, navigation buttons, and bookmarks.

The hotspots on the Welcome page are pretty self-explanatory: Click on the Mail hotspot to open your mail database, or click on the Calendar hotspot to view your calendar.

Navigation buttons are located in the toolbars (see Figure 2.1). When you point at one of the buttons, a tip appears to tell you the name of the button and the keyboard shortcut that performs the same function. Table 2.2 provides a short explanation of each button.

Table 2.2. The Navigation Buttons

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Go Back

Returns to the previous page, document, or task. Click the arrow on the right to see a drop-down menu of places you can go back to; select one to go there.

Go Forward

Takes you to the task, page, or document that was displayed prior to your clicking Go Back. Click the arrow on the right to see a drop-down menu of the places you can go forward to; select one to go there.


Interrupts the current program activity.


Refreshes the current document, page, or view with the latest data.


Opens the Search bar in the current view. Click the arrow on the right to display a drop-down menu of search choices. You can search the current view, document, or page; your Notes domain; or the Web.

Bookmark buttons are located on the left of the Welcome page. From here you can also open your Mail, Calendar, and To Do list (just as you can by clicking a hotspot). Bookmark buttons link to databases, bookmark pages, or even web pages. Bookmark buttons are customizable; you learn how to add bookmarks throughout this book. Table 2.3 describes the default bookmark buttons that are found on the Welcome page.

Table 2.3. The Default Bookmark Bar Buttons

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Opens your Mail database. From here you can view your Inbox, create new mail, and so forth. You learn about the mail database in Chapter 3, "Email Basics."

Opens the Calendar where you manage your appointments, access the calendars or free time of other people (given permission, of course), invite people to meetings, accept invitations, and so forth. You learn about calendar functions in Chapter 9, "Using the Calendar."

Opens your personal Address Book, where you keep information about your contacts. You learn more about address books in Chapter 12, "Using the Address Books."

Opens your To Do list. You learn how to work with To Do tasks in Chapter 11, "Working with To Do Items."

Opens your Sametime Connection, so you can see your Instant Messaging Contact list. You learn more about instant messaging (chat) in Chapter 18, "Instant Messaging."

Opens the Replication page, which is the tool you use when you are working from a remote location or disconnected from the server. Learn about the Replication page in Chapter 17.

Opens the Favorite Bookmarks page. Favorites contains links to the databases and pages you visit frequently, such as your mail, address book, calendar, and to do list.

Opens the Databases bookmark page. If you upgraded to Notes 7 from Notes 4.x, all the data bases you had on your workspace now appear on this bookmark page. To add a new bookmark to the page, drag the window tab onto the bookmark page. To remove a bookmark from a page, right-click the bookmark and select Remove Bookmarks.

Opens the More Bookmarks bookmark page, where you add any additional bookmarks that you want to use.

Opens your History page, where you can see web pages and database pages you've previously viewed. If you are opening Notes for the first time, this folder will not contain any web pages.

Opens the Internet Explorer Links page. If you have Internet Explorer installed, the bookmarks for the web browser appear here.

If you have Netscape Navigator installed, you will see a bookmark for Netscape Navigator Links. If you have both of these programs installed, you see one bookmark for each program.

When a bookmark opens a task such as a database, a document, or mail, it opens the task in a new window and creates a new window tab (see Figure 2.2). Opening a new window for each task is similar to the way a word processing document worksit opens a new window for each document you have open, or for each document you are creating. To move from window to window, click on its window tab. In Figure 2.2, several tasks are open and several window tabs are displayed. Each window tab has a close button. Close a window by clicking the close button on its tab, or click the Close All Open Window Tabs button on the Universal toolbar to close all your open windows at one time.

Figure 2.2. Here, the Welcome page is the active page. Note that the Welcome window tab is highlighted. Other open windows include the Inbox, Calendar, To Do, and Address Book, all of which are represented with window tabs. Window tabs are also referred to as task buttons.

To create a bookmark from an open window or document, drag from the window tab onto the Bookmark bar or into a folder that is located on the Bookmark bar. You can also create a bookmark for files on your PC such as Word documents or Excel spreadsheets by dragging the file from the file system to the Bookmark bar.

Sams Teach Yourself Lotus Notes 7 in 10 Minutes
Sams Teach Yourself Lotus Notes 7 in 10 Minutes
Year: 2003
Pages: 182 © 2008-2017.
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