After you log in, your mail opens in your web browser. WebMail looks similar to the way Mail appears in Lotus Notes (see Figure 16.1), but there are some differences.
Figure 16.1. To open a document in a view or folder in WebMail, you click the link for the name of the sender (or recipient for sent mail).
Creating and Replying to Messages
To create a new message in WebMail, click the New Memo button on the Action bar. The memo form is similar to the one you see in Notes (see Figure 16.2).
Figure 16.2. From any document, you can return to the Inbox, Calendar, or To Do by making the appropriate choice under the Go To button.
You can enter the full email addresses of the recipients or click the Address button to open a dialog box that lets you select names from the organization directory or your address book.
You can only attach two files to the memo. Click the Browse button for each file and select a file on your computer (or a CD, DVD, or floppy disk inserted in the PC's drives).
The body field is just one big empty box where you can type your message. If the web browser is set up to use Java applets, click the Use Rich Text Applet link (you will lose anything you have put into the memo up to that time). The memo will refresh and display a new toolbar above the body field (see Figure 16.3) that allows you to format the body text, add and edit tables, and cut, copy, and paste.
Figure 16.3. If you want to send a message with formatted text, you have to enable the Rich Text Applet. Then this toolbar appears.
To reply to a mail message, you have to open the message first. You click on the name of the sender to open it. In the open memo, click on the Reply button on the Action bar and choose one of the reply options: Reply, Reply with History, Reply without Attachment(s), Reply to All, Reply to All with History, or Reply to All without Attachments. If you just reply or reply to all, the recipient(s) names appear in the To field (you can't go back and choose Reply to All afterwards; you have to use the Address button to add recipients) and the Subject is filled in. The body field displays without the Java applet toolbar, unless you reply with history.
Delivery options are limited in WebMail. You can set the importance, request a delivery report, set delivery priority, or get a return receipt.
After you complete the mail message, click the Send button on the Action bar and choose Send, Send and Save, or Save as Draft.
Working with the WebMail Address Book
Your WebMail address book doesn't automatically synchronize with your Personal Address Book in Lotus Notes. To add new contacts, you can do one of these:
Figure 16.4. Fill out the Contact form to add someone to your Address Book. Make sure you put in an email address if you want to send mail to the person.
Figure 16.5. Select the name of the person and click New Entries to put them into the New Entries list. Then click OK to add them to your contacts.
Logging Out of WebMail
If you are using a computer that is not your own, you don't want to leave any traces of your files or authentication information on that computer. That might allow other people on the same PC to open your mail. To prevent this, don't just leave the browser open when you are done with the computer. You need to log out properly and have WebMail close the window by doing the following: