File management is organizing and keeping track of files and folders. It helps you stay organized so information is easy to locate and use. A folder is a container for storing programs and files, similar to a folder in a file cabinet. As with a file cabinet, working with poorly managed files is like looking for a needle in a haystack ”it is frustrating and time-consuming to search through irrelevant, misnamed, and out-of-date files to find the one you want. Windows allows you to organize folders and files in a file hierarchy, imitating the way you store paper documents in real folders. Just as a file cabinet contains several folders, each containing related documents with dividers grouping related folders together, so the Windows file hierarchy allows you to organize your files in folders, then place folders in other folders. At the top of each hierarchy is the name of the hard drive or main folder. This drive or folder contains several files and folders, and each folder contains related files and folders.
Using the file management tools, you save files in folders with appropriate names for easy identification, quickly and easily create new folders so you can reorganize information, delete files and folders that you no longer need, search for a file when you cannot remember where you stored it, create shortcuts to files and folders for quick and easy access, and compress files and folders to save space.