Word's Format Painter feature too-often goes ignored but provides one of the easiest ways to replicate any kind of character, paragraph, or other style throughout your document. After you format text the way you want, you no longer have to apply the set of formatting commands to format another area of your document the same way. Instead, you use the Format Painter to, well, paint the format where you want to apply it.
To Do: Use the Format Painter to Copy Formatting
Suppose that your document contains several passages of quoted text throughout. Where the quoted passages appear, you want to separate it from the surrounding text by indenting, italicizing, and applying a special font to those quoted passages. All you need to do is apply the formatting to one of the passages and paint the rest as follows :
To paint several nonconsecutive paragraphs throughout your document, click on the paragraph that contains the style you want to select and then double-click the Format Painter button. When you click on subsequent text to convert the style to the original paragraph's style, the Format Painter remains active. Keep clicking on paragraphs to format. Press Esc when you format the final paragraph to deactivate the Format Painter.