Click the Print link in the Mail Merge task pane if you are sure that all of your letters are ready to be printed. They will be sent to the printer without appearing onscreen.
In the Merge to Printer dialog box, click the All option button if you want to print all of your records.
If you only want to print the letter that's onscreen now, click the Current record option button.
To print a particular set of letters, enter the beginning and ending record numbers in the From and To boxes. Then click OK to merge and print the letters.
INTRODUCTION
In this final phase of the mail-merge process, you merge the main document with the data source to produce your form letters. In these steps, you can choose to print the merge letters as they are merged without leaving them onscreen (steps 1 “4), or merge all of them to a new document so that you can make any further edits before printing (steps 5 “8).
To create a document containing the merged letters, click the Edit individual letters link in the Mail Merge task pane.
The Merge to New Document dialog box appears with options exactly like the Merge to Printer dialog box (see steps 2 “4). When you've made your selection, click OK .
Word performs the merge and displays the merged letters onscreen in a single document titled Letters1. Each letter begins on a new page.
Click the Print button on the Standard toolbar to print the letters.
TIP
Running the Same Merge Again
There is usually no need to save the letters you generate in a mail merge, because you can always merge the same main document and data source to regenerate them. Furthermore, running the merge again ensures that you merge in the most current information from your data source. When you want to run the same merge in the future, open the main document and click the Merge to New Document button or Merge to Printer button at the right end of the Mail Merge toolbar. In contrast, you do need to save your main document if you want to use it in the future.
