7.3 Managing mail-enabled groups

Chapter 8 - Addresses, Address Lists, and Offline Address Lists
Monitoring and Managing Microsoft Exchange 2000 Server
by Mike Daugherty
Digital Press ?2001

Overview

For a user to send an e-mail message, the user must know the e-mail address of the intended recipients. Exchange includes two types of user lists that can facilitate addressing e-mail messages:

• Address Lists . Address Lists contain information about selected objects ( especially users) from the Windows 2000 Active Directory. Address Lists contain information such as e-mail addresses, street addresses, telephone numbers, pager numbers, fax numbers , conference rooms, and web page addresses. Exchange administrators can define multiple shared Address Listseach containing a different subset of usersto meet the needs of the organization.

• Offline Address Lists . Offline Address Lists are specially formatted files that contain selected sets of Address Lists. Users can download an Offline Address List to a desktop or laptop system, and then use the list to find recipient addresses while they are disconnected from the network.

When an Outlook user selects a recipient from an address list and requests to see the properties of the address list entry, Outlook displays a dialog box that includes the users name , address, department, phone numbers, e-mail addresses, and so on. Exchange 2000 details templates define the appearance and content of this dialog box.

E-mail addresses must be generated for recipients before they can send or receive messages. With Windows 2000 and Exchange 2000, e-mail addresses are generated according to a set of rules known as recipient policies.

This chapter describes the creation and management of addresses, address lists, and offline address lists.