Working in the Task Window

We refer to the window in which you create or manage a task as the task window. Like the contact, message, and calendar item windows, the task window contains its own commands, arranged on the Ribbon instead of on menus and toolbars.

See Also For more information about the user interface for Outlook 2007 item windows, see "Working in the Contact Window" in Chapter 2, "Managing Contact Information."

In this exercise, you will take a tour of the task window elements that differ from the contact, message, and calendar item window elements discussed in earlier chapters.

There are no practice files for this exercise.

BE SURE TO start Outlook before beginning this exercise.

1. In the Navigation Pane, click the Tasks button to display the Tasks module.

   

   Your To-Do List is visible in the Tasks pane. If the To-Do Bar is expanded, you can see the contents of your task list in both places. If the To-Do Bar is hidden, the number of active tasks due today appears at its bottom end.

2. On the Standard toolbar, click the New Task button.

   An untitled task window opens.

3. In the upper-left corner of the appointment window, click the Microsoft Office Button.

   Commands related to managing tasks (such as creating, saving, deleting, and printing) are available from the Office menu that appears.

   

   See Also For information about the Print commands, see "Printing Messages" in Chapter 4, "Handling E-Mail Messages." For information about the commands available in the Editor Options dialog box, see "Personalizing Your Office and Outlook Settings" in Chapter 12, "Customizing and Configuring Outlook."

4. Press the key to close the Office menu without making a selection.

   Tip 

   Depending on what programs you have installed on your computer, tabs and groups other than those described here might also appear on the Ribbon. For example, if Microsoft Office OneNote is installed on your computer, a OneNote group appears on the Appointment tab.

   

   Important 

   Depending on your screen resolution and the size of the task window that opens, you might see more or fewer buttons in each of the groups, or the buttons you see might be represented by larger or smaller icons than those shown in this book. Experiment with the size of the task window to understand the effect on the appearance of the Ribbon.

   The traditional menus and toolbars have been replaced by the following three tabs, each of which contains groups of commands organized by purpose:

   • Task

   • Insert

   • Format Text

   See Also For more information about tabs, see "Working in the Contact Window" in Chapter 2, "Managing Contact Information."

   The Task tab is active by default. Buttons representing commands related to creating tasks are organized on this tab in five groups:

   • Actions

   • Show

   • Manage Task

   • Options

   • Proofing

   You can create and manage most tasks by using only the commands available on this tab.

5. Click the Insert tab.

   

   Buttons representing commands related to items you can insert are organized on this tab in six groups:

   • Include

   • Tables

   • Illustrations

   • Links

   • Text

   • Symbols

6. Click the Format Text tab.

   

   Buttons representing commands related to the appearance of the content in the large task content pane are organized on this tab in six groups:

   • Clipboard

   • Font

   • Paragraph

   • Styles

   • Zoom

   • Editing

CLOSE the task window.