Hour 19. Managing Your Data

Hour 19. Managing Your Data

You can create and store a lot of information in Outlook ”more than 20GB when you use the new Unicode PST format. Even the older PST format, with a limit of just 2GB, could hold a large number of Outlook items. As a result, it can be difficult to find the information you need when it's mixed in with so much information you no longer need.

Backing up your Outlook data is important; otherwise , you risk losing everything if your computer dies or is stolen. Although you could easily re-create the accounts, the messages might be gone forever.

This hour shows you how to manage your messages and other Outlook items using

• Archiving

• Importing and exporting

• Backing up your Outlook data

• Saving your Outlook settings

You'll learn how to use archive to remove your old items from Outlook and how to use Import and Export to merge PSTs. You'll also learn where Outlook stores all of your data and how to make copies of it.