Section 9.2. IMAGES

9.1. PRINTING

9.1.1. Print Button Grayed Out in PowerPoint 2002 and 2003

THE ANNOYANCE: The Print button is grayed out when I go to File Print in PowerPoint 2003. For that matter, Save is also grayed out. I cant do anything with this presentation I just created.

THE FIX: Office XP, 2003, and some versions of Office 2000 require you to activate them. Go to Help Activate Product to initiate the process (see Figure 9-1).

Figure 9-1. If Print and Save are not available in PowerPointor any other Office applicationyou may need to activate it.

Office grants you 50 uses before going into "reduced functionality" mode. In reduced functionality mode, you can open and view your documents, but you can't print or save them. You must activate Office or PowerPoint to return to full functionality.

If your software has already been activated, you'll see a message saying "This product has already been activated." Otherwise, follow the instructions for activating the software over the Web, by phone, etc. Choose whichever is appropriate and follow the wizard.

9.1.2. Print Password-Protected Files

THE ANNOYANCE: I'm using PowerPoint 2002. My boss gave me a presentation to print, but when I hit the print icon, nothing happens. The file has a modify password on it, but I should still be able to print it.

THE FIX: This is a bug. Install Office XP Service Pack 3 (SP3) to fix it. Go to http://office.microsoft.com/en-us/officeupdate/default.aspx and click the "Check for Updates" link to begin the SP3 installation process. Alternatively, open your presentation in PowerPoint 2003 and print it.

9.1.3. Pictures Print Twice

THE ANNOYANCE: When I print my slides, all the pictures print twice. PowerPoint's gone wild!

THE FIX: Often, updating your printer driver will resolve this issue. This is generally a Windows 2000 issue. If you're still stuck, Microsoft addresses it more thoroughly with a hotfix (http://support.microsoft.com/default.aspx?scid=KB;EN-US;843284).

You can also change the PostScript language level or disable advanced printing features for PCL drivers.

To change the PostScript language level:

1. Click Start, point to Settings, and then click Printers.

2. Right-click the PostScript printer and choose Properties.

3. Click the Advanced tab, click Printing Defaults, and then click Advanced.

4. Expand PostScript Options.

5. Click the PostScript Language Level box, and then type 1 to set the PostScript language level (see Figure 9-2).

   Figure 9-2. The Advanced printer settings dialog has a number of options you can use to control your printer. Disabling some of the advanced features can help troubleshoot some printing issues. Changing PostScript language to level 1 can correct some specific issues with images printing twice.

   

6. Close the printer properties dialog box.

To disable advanced printing features for PCL drivers:

1. Click Start, point to Settings, and then click Printers.

2. Right-click the PostScript printer and choose Properties.

3. Click the Advanced tab, click Printing Defaults, and then click Advanced.

4. In the Advanced Printing Features list, click Disabled.

5. Close the printer properties dialog box.

9.1.4. Landscape File Prints Portrait

THE ANNOYANCE: My presentation is set up to print landscape, but it prints portrait. I went to File Print, hit the Properties button, and changed the paper layout to landscape. So why does my presentation insist upon printing in portrait orientation?

THE FIX: Updating your printer driver will often resolve this issue. If not, set the default printer settings in Windows instead of using File Print Properties in PowerPoint.

Click Start Settings Printers or Start Printers and Faxes, right-click your printer, and choose Properties. Use these options to set the printers default orientation to landscape. Now start PowerPoint again and try printing.

9.1.5. Margin Prints Around Slides

THE ANNOYANCE: When I print from PowerPoint, a white margin appears around my slides. How do I get rid of it?

THE FIX: You'll have to print to a larger sized paper and trim the whitespace. Or print to special perforated paper so you can tear off the edges.

Most printers can't print clear to the edge of the paper. This is known as edge-to-edge printing, and, while more and more less expensive printers have this attribute, it's still not an everyday feature. You don't usually notice the margin with other types of documents, because you're usually either printing onto white paper, or you're printing onto letterhead that's already been professionally printed. But with PowerPoint and its backgrounds, you tend to notice the margin more often.

9.1.6. Print Slides in the Center of the Page

THE ANNOYANCE: My slides are all cockeyed on the page. What kind of hoops do I have to jump through to get them to print in the center of the page?

THE FIX: Most inkjets have uneven, unprintable areas. A very slick workaround to this limitation is to size the slide thumbnail on your notes page so that it mimics the slide printout correctly, and print notes pages instead of slides.

Modify the notes master using the following steps:

1. Choose File Page Setup and set notes pages to print in the same orientation as your slide pages (see Figure 9-3).

   Figure 9-3. For this workaround, make sure your notes orientation is the same as your slide orientation in the Page Setup menu.

   

2. Choose View Master Notes Master (see Figure 9-4).

   Figure 9-4. After setting your notes page orientation to landscape, this is what the notes master looks like. Scale the slide image larger by holding the Shift key while dragging a corner handle.

   

3. Select and delete any placeholders you don't want to appear on your printouts.

4. Select and scale the slide image on the notes master to a larger size, but still somewhat smaller than full page. You need to find out what the margin on your printer ismake the margins on both sides of the slide image at least that large.

5. Print a trial notes page from one of your slides by selecting File Print and choosing Notes Pages from the "Print what drop-down menu (see Figure 9-5). The page will probably be off center.

6. Go back to the notes master and move the slide image accordingly. It may take several trial printouts to get it right.

Figure 9-5. The Print dialog is chock full of options for printing your presentation. In the "Print what" box at the bottom of the dialog you can choose to print slides, handouts, notes pages, or outlines.

9.1.7. Print Slides on Notes Pages

THE ANNOYANCE: I printed notes pages using File Print Notes Pages, but theres no slide on them.

THE FIX: Apply an outline to the slide placeholder on your notes master.

Choose View Master Notes Master, select the slide image placeholder, and add a line to it by clicking the line icon on the Drawing toolbar. Or choose Format Placeholder and add a line through the dialog box (see Figure 9-6).

Figure 9-6. Choose Format Placeholder to add an outline to the slide image placeholder on the notes master.

9.1.8. Stubborn Slide Refuses to Print

THE ANNOYANCE: I've got one slide in this file that just doesn't want to print. What can I do?

THE FIX: If the slide has an image on it, make sure it's not hanging off the edge of the slide, as this can sometimes prevent the slide from printing. Use the Crop tool on the Picture toolbar (View Toolbars Picture) to crop its edges, if necessary.

9.1.9. Gradient Transparency Won't Print

THE ANNOYANCE: I have some AutoShapes on a slide. I used the gradient transparency for the fill colors in PowerPoint 2002, and while the shapes look great on the screen, they just print as solid colors.

THE FIX: Paste special the gradient shapes as PNG images, which will usually print just fine.

First, make a duplicate of your slide by copying and pasting the slide in Slide Sorter view (View Slide Sorter) or the Slide Thumbnail pane (View Normal (restore panes)), or by selecting the slide in the Slide Thumbnail pane and choosing Edit Duplicate Slide. On the duplicate slide, select the transparent gradient-filled shape and any other overlapping shapes above or below it. Select Edit Copy, then Edit Paste Special and choose Picture (PNG). Delete the original shapes.

This also usually resolves issues with transparent gradient fills not printing at all, so objects below them on the slide show through on printouts.

9.1.10. Print Spool Becomes Huge

THE ANNOYANCE: When I print this presentation, the print spool jumps to like a bazillion MB! What's going on?

THE FIX: You're probably printing slides with transparent objects, and PowerPoint and transparency printing often don't play well together. You need to replace the transparent objects by selecting them, copying them, and choosing Edit Paste Special Picture (see "Gradient Transparency Wont Print").

9.1.11. Turn Off Background Printing

THE ANNOYANCE: I want to print my slides without the background. The Help file says to go to Tools Options, click the Print tab, and uncheck the Background Printing box. I did that, but the slide background still prints. What gives?

THE FIX: To put it bluntly, the Help file is wrong.

When printing a file in black and white, people generally want to drop out the background so the slide prints plain white and the text prints black. Choose File Print and select either Grayscale or Pure Black and White from the Color/grayscale drop-down menu (Figure 9-7). Click the Preview button (PowerPoint 2002 and 2003) to see what the printed slide should look like. If the option youve selected doesn't omit the background, try the other option.

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Note: To change the black and white print settings for objects in PowerPoint 97 and 2000, select View Black and White. In PowerPoint 2002 and 2003, you have two options. If you choose Grayscale in the Print dialog box (File Print), select View Color/Grayscale Grayscale and change the settings for your objects. If, on the other hand, you choose Pure Black and White in the Print dialog box, select View Color/Grayscale Pure Black and White. I usually play it safe and make the changes in both places.

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You can also specify the black and white or grayscale print settings of objects on slides. If you inserted an image on your slide master using Insert Picture From File, use this technique to mask the object for black and white or grayscale printing, as it doesnt change the objects' color settings. Select View Master Slide Master, and then select View Color/Grayscale Grayscale (View Black and White in PowerPoint 97 and 2000). Next, right-click the background picture, select the Grayscale setting (Black and White in PowerPoint 97 and 2000), and choose either White or Dont Show from the list (see Figure 9-8). The large grayscale background image will turn white (or will revert to Don't Show), but the color thumbnail on the left will remain the same. This serves as a reminder that changes to the grayscale and black and white settings do not affect the color slide at all.

Figure 9-8. When you're in black and white or grayscale view, you can right-click objects and specify their print settings. This does not affect the color slide at all.

When you're satisfied with the grayscale setting, repeat the process for Black and White in PowerPoint 2002 and 2003. Select View Color/Grayscale Pure Black and White. Right-click the picture, select the Black and White Setting, and choose either White or Dont Show.

If you're using a template with design elements, you can change the black and white or grayscale settings, or you can simply use Format Background and check the "Omit background graphics from master box (see Figure 9-9). Turn the background elements back on after you've printed the file.

Figure 9-9. This setting is handy for dropping out elements that interfere when printing, or even just on busy slides in general.

9.1.12. Print from PowerPoint Viewer

THE ANNOYANCE: I use PowerPoint Viewer to see my professor's presentations. But when I print, I can only print one slide per page. Is there a way I can print more slides on each page?

THE FIX: Both the 2003 and 97 PowerPoint Viewers print only one slide per page. They do not print handouts, notes pages, or outlines.

Some PostScript printer drivers let you specify "N-up" pages per printed page. If your printer driver has this option, you can try specifying N-upe.g., 4-upin its preferences to print more than one slide per page (see Figure 9-10).

Figure 9-10. To get to the Print dialog in PowerPoint Viewer, press Ctrl+P. Click the Preferences button to set N-up or N-pages-per-sheet printouts. In this example, the printer is set to output four pages per printed sheet.

9.1.13. Print Posters from PowerPoint

THE ANNOYANCE: I have a big conference coming up, and I'm supposed to make a "poster presentation." How can I print a poster of my slides?

THE FIX: PowerPoint's largest slide size is 56x56 inches. Posters are often sized 60x48 inches and larger. In this case, choose File Page Setup, set your slide size to 30x24 inches, and print the slide at 200%. Be sure to discuss this with the technician who will print your poster so theyre aware of how you set up the file.

PowerPoint doesn't have any options to "tile" printing, but your printer driver might. Additionally, recent versions of Adobe Acrobat have tiled printing options, so you could consider creating a PDF of your poster and print it from Acrobat.

You can also print each slide individually and mount them on foam core (or similar mounting board) using spray adhesive.

9.1.14. Specify Global Print Settings

THE ANNOYANCE: How can I specify the print settings for all PowerPoint files? I'm so tired of wasting paper printing out one slide per page, when I really meant to print six-per-page handouts.

THE FIX: You can specify print settings per file. Select Tools Options, click the Print tab, and select the appropriate options in the "Default print settings for this document area (see Figure 9-11).

You can also specify these same settings on a template, and they will apply to all presentations based on that template. Be careful, though: applying the template to a presentation will not apply these print settings. You must select File New to begin the presentation. And in PowerPoint 2002 and 2003, you must also select "Template From My Computer in the New Presentation task pane.

As an alternative solution, Microsoft PowerPoint MVP Shyam Pillai has developed a free add-in called Save the Trees (http://skp.mvps.org/savetree.htm). Download and install this add-in on any system that may print PowerPoint files. The Ctrl+P shortcut will be disabled, and File Print will open a custom print dialog box.

Figure 9-11. Specify the default print settings for each file in the Print tab.

9.1.15. Pattern Fills Don't Print

THE ANNOYANCE: I made a chart and added some pattern fills. However, they don't print in black and whiteI just get solid black bars. How can I make the pattern print?

File Print Print What?

Print in PowerPoint, you can choose Slides, Handouts, Notes Pages, and Outline View from the "Print what drop-down menu near the bottom of the dialog box (see Figure 9-5). But what do these terms mean? The following list explains:

Slides

Choosing Slides simply prints one slide per page. Generally speaking, what you see on the slide is what will print on the page.

Handouts

Choose Handouts if you want to print more than one slide per page. Specify the number of slides per page and other options in the Handouts area (see Figure 9-12); the page thumbnail will change to reflect your selections. Select View Master Handout Master to add graphics or adjust the position of headers and footers on your handout pages. You cant select the slide thumbnails because the size and position of the slide thumbnails can't be changed on handouts.

Figure 9-12. Choose Handouts and you can select options to determine the number of slides to print per page, as well as the order of the slide thumbnails on the page.

Notes Pages

Select Notes Pages to print one slide plus notes. Notes can be added in the notes placeholder when you select View Master Notes Master, or they can be added in Normal view by typing in the pane where it says, "Click to add notes (see Figure 9-13). The slide thumbnail and the notes placeholder can be resized on the notes master, but you're limited to printing one slide plus notes per page.

Figure 9-13. You can add slide notes in the notes pane in Normal view.

Outline View

Choosing Outline View prints the text included in the title and text placeholders on each slide ("Click to add title" and "Click to add text"). Text added to "manual" text boxes will not print in Outline view. The easiest way to see what Outline view prints is to select File Print Preview and choose Outline View from the "Print What drop down box (see Figure 9-14).

Figure 9-14. File Print Preview is available in PowerPoint 2002 and 2003. Choose different print options from the "Print What drop-down menu to determine what your printout will look like.

THE FIX: Try reversing the colors in the foreground and background of the pattern. Double-click to activate the chart, select Format Selected Data Series, click the Fill Effects button, click the Pattern tab, and swap the Foreground and Background colors. This will often allow the black and white patterns to print properly.

If not, set the Foreground pattern fill to black and the Background to white. Of course, make sure you set the appropriate grayscale settings for the chart. Select View Color/Grayscale Grayscale in PowerPoint 2002 and 2003 or View Black and White in PowerPoint 97 and 2000. Next, right-click the chart and choose Grayscale Setting (PowerPoint 2002 and 2003) or Black and White (PowerPoint 97 and 2000), and select Automatic.

If that doesn't work, then you probably need to update your printer driver.

9.1.16. Print Slides Plus Notes

THE ANNOYANCE : I need to print three slides per page, plus speaker notes. Can I replace the blank lines on a PowerPoint handout with my speaker notes?

THE FIX: Select File Send to Microsoft Office Word, choose the "Notes next to slides option, and click OK (see Figure 9-15). This creates a table in Word with three columns: slide numbers, slide image thumbnails, and notes (see Figure 9-16). You can delete any of the columns, resize them, add headers and footers to the Word document, etc.

Figure 9-15. Even though the first two sample thumbnails here show two slides per page, the default Word document actually has three slides per page, plus lines or notes.

Figure 9-16. The resulting Word document has three columns: slide numbers, slide thumbnails, and either notes or blank lines. You can format this Word document as you would any other Word document.

If you wish to resize the slide thumbnails in the Word document, select one, choose Format Object, click the Size tab, and increase the percentage. (Immediately select the next slide and hit your F4 key or press Ctrl+Y to repeat this action.)

9.1.17. Update Page Numbers

THE ANNOYANCE: I printed all my handouts two days ago. Today, I had to change one slide and reprint that page, but now it has the wrong page number.

THE FIX: Select View Master Handout Master, and type the appropriate page number in the Number Area. Reprint the page.

PowerPoint's printing capability is very rudimentary when it comes to things like page numbering, and it starts over at page one each time. If you need to force a page number, you can type it onto the handout or notes master, you can use File Send To Word, or you can use a third-party handout utility (see the sidebar "Extend PowerPoints Handout Printing Features," later in this chapter).

Best Practices for Send To Word

When you select File Send To Microsoft Office Word, it tends to create huge Word files because PowerPoint sends an OLE slide object to Word for each slide in the presentation.

Send To Microsoft Office Word, choose the "Notes next to slides option, choose the Paste option in the "Add slides…" area, and click OK (see Figure 9-15). In the resulting Word document, double-click one of the slide thumbnails. It will become editable because it's an embedded OLE object.

That's all well and good, but the resulting Word file might be 20 times the size of the original PowerPoint file! For example, the PowerPoint file you see in Figure 9-16 is 295 KB; the Word document it created via File Send To Word jumped to 7.7 MB!

Links, and click the Break Link button (see Figure 9-17). Continuing with the previous example of a 295 KB PowerPoint file, the Word document is about 2.5 MB after the links have been broken.

In a nutshell, the OLE link between the presentation and the Word document is not very robust. Additions, deletions, and reordering of slides in either the PowerPoint file or the Word document are all ignored. Changes made in PowerPoint to individual slides already included in the Word document will show up in the Word document if you update links, but changes to notes will not. Changes to the notes in the Word document will not be reflected in the PowerPoint file, either.

Figure 9-17. Choosing the Paste Link option when sending to Word forces the slide thumbnails to be linked OLE objects. That means you can select Edit Links and click the Break Links button to make the file size smaller.

9.1.18. Number Slides on Printouts

THE ANNOYANCE: I want to print handouts, but I need to number the slides. I also want the numbers to be on the page next to the slides, not on the slide itself.

THE FIX: Use File Send To Microsoft Office Word and choose the option closest to the layout you want (three slides per page or one slide per page). The resulting file automatically includes the slide numbers. PowerPoint handouts and notes pages printouts dont offer an option to number the slides themselves.

9.1.19. Omit Objects from Slides When Printing

THE ANNOYANCE: I have some text on the slide that shouldn't be printed in the handouts. Do I have to delete the text boxes?

THE FIX: If you're printing in black and white or grayscale, select View Color/Grayscale Pure Black and White or Grayscale in PowerPoint 2002 and 2003 or View Black and White in PowerPoint 97 and 2000. Right-click the text box, select Black and White or Grayscale Setting, and choose Dont Show from the list (see Figure 9-8). This lets you keep the text box perfectly intact on the color slide, but specify that it not printed in black and white or grayscale.

If you're printing in color, you'll have to delete the text box before printing. Perhaps you could create a copy of your presentation before deleting the text boxes. Open the file, choose File Save As, and change the name of the file in the Save As dialog box. Delete the text boxes, print, and close this file. You can save the changes or not, as this is only a copy of your original file.

9.1.20. Print Animated Objects

THE ANNOYANCE: I have a presentation that has several slides with multiple animated objects. It works fine in the slide show, but when I print it, the animation doesn't show up. Is there a way to print a series of animations?

THE FIX: If you're using PowerPoint 97 or 2000, select File Print and check the "Include animations box at the bottom of the dialog box (see Figure 9-18). This option is available only if you choose Slides from the "Print what" drop-down menu; if you've chosen Handouts, Notes Pages, or Outline View, the option to print animations will be grayed out.

Figure 9-18. In PowerPoint 97 and 2000, you can opt to print animations in the Print dialog. This option is not available in PowerPoint 2002 and 2003.

PowerPoint 2002 and 2003 introduced nonlinear animations so the "Include animations" option was removed from the Print dialog.

If you need to print a series of animations in those versions of PowerPoint, you can use the free Capture Show add-in from Microsoft PowerPoint MVP Shyam Pillai (http://skp.mvps.org/cshow.htm). Download and install the add-in, select Tools Capture Show, choose the appropriate capture mode and output type from the dialog box, and click the "Begin button (see Figure 9-19). (If your presentation uses trigger animations, you may prefer to choose Semi-automatic as the Capture mode.) Capture Show will play the presentation, create images of each animation step, and place the images in a new PowerPoint file. When this process is complete, you can print the resulting PowerPoint file.

Figure 9-19. In PowerPoint 2002 and 2003, use the Capture Show add-in to automatically grab images of each animation step and place them on slides in a new presentation. You can then print the resulting file.

9.1.21. Line Prints on Filled Text Box

THE ANNOYANCE: I created some text boxes with background-colored fills to hide some text underneath. Everything looks like it should until I print black and white slides or handoutsthose text boxes print with a line around them. The line doesn't show up in Print Preview or Pure Black and White view or Grayscale view, and I've triple-checked to make sure no line is applied to the text box. How can I get rid of this stupid line on the printouts?

THE FIX: You'll have to work around this by creating an AutoShape with a background-colored fill, placing it behind the text box, and removing the fill from the text box itself. Then change the black and white or grayscale setting of the AutoShape to White or another appropriate option.

Basically, the fill on the text box is what causes the line to print when you print black and white or grayscale. To prevent the line, you have to remove the fill from the text box. If you filled the text box so it would cover something on the slide, create an AutoShape and apply the fill to it. (See "Turn Off Background Printing" for specifics on how to change the AutoShape's black and white or grayscale print setting.) Finally, select Draw Order Send Backward to place the AutoShape behind the text box (see Figure 9-20).

Figure 9-20. Select Draw Order Send Backward to place a filled AutoShape behind a text box. Alternatively, choose the text box and choose Draw Order Bring to Front.

9.1.22. Send Black and White Slide Thumbnails to Word

THE ANNOYANCE: In PowerPoint 2000, I could select View Black and White and then File Send To Microsoft Word to create better handouts using black and white slide thumbnails. When I try this in PowerPoint 2002 or 2003, however, I always get colored slide thumbnails. Is there a workaround?

THE FIX: The best solution to this problem is to keep a copy of PowerPoint 97 or 2000 around, as Send To Word in black and white is broken in PowerPoint 2002 and 2003.

When you need to send black and white thumbnails to Word in PowerPoint 97 or 2000, make sure all of the following are true:

• You're in Normal view (View Normal), not in Slide Sorter or Notes Page view.

• Black and White).

• Send To Microsoft Word dialog box.

Otherwise, PowerPoint will send color slide thumbnails to Word.

If you're using PowerPoint 2002 or 2003, it will always send color slide thumbnails to Word. You can, however, apply a new black and white color scheme to a copy of your slides and send it to Word. (Depending how closely you followed the slide color scheme when developing the presentation, this could be a real pain.) Also, if you have a picture background on your slide, you'll have to manually change the image to black and white.

You may want to experiment with two add-ins that increase PowerPoint's handouts capabilities: Handout Wizard and SlideIntoWord. Depending on your file, these may help you overcome some of PowerPoint's printing limitations (see the sidebar "Extend PowerPoint's Handout Printing Features").

9.1.23. Create PDFs from PowerPoint

THE ANNOYANCE: I need to send a PowerPoint file to a copy shop to print, but they don't have PowerPoint. Any suggestions?

THE FIX: Create a PDF from your file. Any copy shop worth its salt will be able to print a PDF.

To create a PDF from PowerPoint, download and install a PDF printer driver. Choose File Print and choose the PDF printer driver from the Printer Name area at the top of the dialog box. Specify what to print elsewhere in the dialog box, just as you would if you were printing to a physical printer. Click the Properties button near the printer name to make adjustments to the PDF output itself.

There are a number of PDF drivers available. Here's a list:

PrimoPDF (http://www.primopdf.com/)

This free converter works as a PDF printer driver.

PStill (http://www.pstill.com/)

The Personal version of the program will cost you $23; the Commercial version $43. Both work as a PDF printer driver.

PDFcamp (http://www.verypdf.com/pdfcamp/pdfcamp.htm)

The company offers a $29 Standard and $38 Pro version of its PDF conversion software.

Win2PDF (http://www.daneprairie.com/)

The $35 Standard and $69 Pro version let you create PDF files from any Windows application.

FlashPaper (http://www.macromedia.com/software/flashpaper/)

This $79 program can convert files to PDF or Flash. It includes a toolbar with one-click conversion for Microsoft Office applications.

Jaws PDF Creator (http://www.jawspdf.com/pdf_creator/)

For $84 you get a toolbar plug-in for Word and PowerPoint with oneclick PDF creation.

Adobe Acrobat (http://www.adobe.com/products/acrobat/main.html)

Arguably the most well known of the PDF creators, the Standard and Professional versions cost $299 and $449, respectively. Acrobat also has a plug-in for Microsoft Office applications that creates PDFs with one click.

Extend PowerPoint's Handout Printing Features

If you do a lot of printing from PowerPoint, you owe it to yourself to try two commercial add-ins: Handout Wizard and SlideIntoWord.

Handout Wizard (http://skp.mvps.org/how/) costs $40 and provides a wizard-like interface, which walks you through various options you can include in your handout. The handout can be further edited and formatted before printing. Several layout options are available, and you can also create your own.

SlideIntoWord (http://billdilworth.mvps.org/SlideIntoWord.htm) is a kinder, gentler version of the Send To Word command, and only costs $20. It creates Word documents preformatted to include a heading, page numbering, and the main table with slides, slide numbers, and lines or notes. SlideIntoWord also lets you specify the size of slide images and include an indication of how many manual animation advances are on each slide.