Assigning Color Automatically

Assigning Color Automatically

In addition to assigning a color to an activity manually, you can use rules to automatically color items that meet certain conditions, such as when a certain word is used in the subject or when a meeting request is sent by a certain person. When you create an activity that meets the conditions you set, Outlook displays the activity in the color you specified. If activities are scheduled already, any that meet the criteria you set are colored in the color you specified. Manual coloring always takes precedence over automatic coloring, so if you have applied manual coloring to an item, automatic coloring will not be applied to it.

Assign Colors to Activities Automatically

In Calendar view, click the Edit menu, and then click Automatic Formatting.

Click Add.

Type a name for the new rule.

Click the Label list arrow, and then click a color.

Click Condition.

In the Search For The Word(s) text box, type criteria text.

Click the In list arrow, and then select where you want to check for the criteria term .

To further define your criteria, click the More Choices or Advanced tab.

Click OK.

Did You Know?

You can change the label associated with a color . Click the Calendar Coloring button, click Edit Labels, and then edit the text of a label.