Packaging a Presentation to a CD

For those of you who used the Pack and Go feature provided by previous versions of PowerPoint, PowerPoint 2003 has upgraded the feature to the Package to CD tool. It allows you to quickly place a presentation on a CD. The process also includes the copying of the PowerPoint Viewer to the CD. You can then play the presentation on any Windows computer.

To package a presentation to a CD, follow these steps:

  1. Place a writable CD (a CD-R or CD-RW disc) in your CD-RW drive. With the presentation you want to package open in PowerPoint, select File , then Package for CD . The Package for CD dialog box opens (see Figure 5.2).

    Figure 5.2. Package a presentation to a CD.

    graphics/13fig02.jpg

  2. Type the name for the CD in the Name the CD box (if you want).

  3. If you want to add additional files or other presentations to the CD, click the Add Files button. The Add Files dialog box will open.

  4. Select additional files using the Add Files dialog box and then click Add. The files will be added to the file list in the Files to Be Copied area of the Package for CD dialog box.

    graphics/tip_icon.gif

    PowerPoint Viewer Added to CD by Default The PowerPoint Viewer is added to the CD by default. If you do not want to include the viewer on the CD, select the Options button in the Package for CD Dialog box. Clear the PowerPoint Viewer check box in the Options dialog box and then click OK .


  5. When you are ready to copy the presentation (and any additional files), click the Copy to CD button.

The presentation and any other files are copied to the CD. A message box will appear asking if you want to copy the files to another CD; click No to complete the process. When you open the CD files in Windows Explorer, you will find that the presentation has been copied to the CD (and any other files that you specified) along with the pptview file, which is the PowerPoint Viewer file (other files, such as some bearing the .DLL extension, which are required for the Viewer, are also copied to the CD). The CD is also written to autorun. This means when you place the CD in the computer, the PowerPoint Viewer automatically opens your presentation as a screen presentation.



Microsoft Office 2003 All-in-One
Microsoft Office 2003 All-in-One
ISBN: B005HKSHB2
EAN: N/A
Year: 2002
Pages: 660
Authors: Joe Habraken

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