Creating Pages with iWork. Visual QuickProject Guide
Authors: Morris D
 Published year: 2005
 Pages: 68-70/97
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print & proof

Whether or not a printed newsletter is your delivery method, you should print the newsletter to a desktop printer before you distribute it in any form. Printing the newsletter allows you to review the layout, comparing pages to ensure that repeating elements like master objects and page numbers are present and consistent.

You should also proofread the newsletter in a print out. Relying on the Check Spelling feature and only reviewing your content on screen is not enough. You will almost always discover text errors when you review a print out.

Let's quickly prepare a newsletter file to publish.

Choose File > New ( - ) to open the Template Chooser .

Select the template and click Choose .

A new document is created.

If you were actually publishing an edition of the newsletter, now would be the time to replace all of the placeholder content with that edition's content. For our purposes we'll leave the placeholder content.

Save the document to your working folder with a name of your choice. You should give some thought to establishing a naming scheme that you can use each month. You'll want the name to clearly identify the contents as well as the date, volume, and/or issue - whichever identifiers will be important to you and your audience.

For our file, I've chosen the newsletter name and the date (month and year). My file name is RightNow_Aug_05.pages .

Choose File > Print .

Select your printer in the Printer drop-down menu.

Press Print .

Review the printouts, looking for mistakes, inconsistencies, and spelling or grammar errors.

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share electronically

PDF (Portable Document Format) is the best file format for distributing your newsletter electronically. PDF was developed by Adobe Systems to look exactly like original documents and preserve the fonts, images, graphics, and layout of any source file — regardless of the application and platform used to create it. (See extra bits on Page 124.)

To export our newsletter to PDF choose File > Export .

Click Next .

Enter the document name you've chosen in the Save as dialog.

Navigate to the working directory where you previously saved the flyer and newsletter documents.

Press Export .

PDF files can be viewed on multiple platforms with the free PDF reader available for download from Adobe.com. However the Adobe reader is not required on Mac OS X, because the Preview application included in the OS opens and displays PDFs.

Hide the Pages application ( Pages > Hide Pages or - ).

Double-click the file.

Preview launches and your newsletter is displayed just as it appeared in Pages.

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other export options

Pages offers other export options for sharing files between applications and platforms but they are not appropriate for every file.

PDF is the only format option suitable for a document like ours which makes extensive use of master objects, fixed objects that don't flow with text in the main area of the page, and objects layered one on another.

If you wanted to publish your newsletter using a different format, for instance via the Web with HTML, you would need to make that decision early in the process and design accordingly .

Here is how our newsletter appears when exported as HTML . As you can see, it would not be a feasible export option using our current design.

The Word, RTF and Plain Text options are best used to transfer text-only documents between computers.

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Creating Pages with iWork. Visual QuickProject Guide
Authors: Morris D
 Published year: 2005
 Pages: 68-70/97
Buy this book on amazon.com >>

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