J-O

Journal

An Outlook module containing journal entries of activities that you choose to have Outlook track.

junk e-mail

Unsolicited advertisements, sometimes containing dangerous attachments.

keyboard shortcut

A key or combination of keys that when pressed perform an action within an application that would normally require several user actions, such as menu selections.

local formatting

Formatting applied at the text or paragraph level.

meeting request

A message generated by Outlook to invite people to attend a meeting.

meeting window

The program window displaying the form in which you enter information to place a meeting on your calendar.

meeting workspace

A shared site for planning a meeting and tracking related tasks and results.

message header

Basic information identifying an e-mail message, such as the date, time, sender, subject, and size. When working on a slow connection, you can download message headers and, based on the header information, decide whether to download the entire message.

message window

The program window displaying the form in which you create or respond to an e-mail message.

Microsoft Exchange Server

The messaging and collaboration server system from Microsoft.

Microsoft Office Button

A button that displays a menu listing commands related to managing Outlook settings and items (rather than managing the content of those items).

Mini toolbar

A toolbar of formatting commands that appears when you select text.

Mobile Address Book

An address book containing contact records that include mobile phone numbers, which is automatically created if you have an Outlook Mobile Service account.

module

Areas of Outlook in which you can work with specific functions, such as the Calendar module, the Contacts module, and the Mail module. Modules are represented as folders in the Navigation Pane.

newsgroup

A topic-specific online discussion forum consisting of messages and replies posted by newsgroup users.

newsreader

A program or Web-based interface to a newsgroup.

notes

Unstructured information you store in the Outlook Notes module. You can categorize and organize notes as you can other Outlook items.

Office menu

The menu displayed when you click the Microsoft Office Button. The Office menu includes commands for working with Outlook and with Outlook items, rather than with the item content.

offline address book

A local copy of an address book, usually a Global Address List, stored on your computer.

Out of Office Assistant

An Outlook feature through which you can automatically reply to messages from specified groups of senders while you are away from your desk. Available functions vary based on the version of Exchange.

Outlook Address Books

System-level address books created by Outlook.

Outlook Anywhere

A way to connect from Outlook to Exchange Server over the Internet. Formerly referred to as RPC over HTTP.

Outlook Rich Text Format (RTF)

An e-mail message format that supports paragraph styles, character styles, backgrounds, borders, and shading, but is compatible with only Outlook and Exchange Server. Outlook converts RTF messages to HTML when sending them outside of your Exchange network.