P-R

permissions

Restrictions set on user accounts, networks, or information that control what other users can do.

Personal Folders file

A data file stored locally on your computer. You can open one or more data files within Outlook in addition to your usual mailbox; each appears in the Navigation Pane as a root-level folder.

phishing message

E-mails falsely claiming to be from a legitimate enterprise in an attempt to scam the recipient into surrendering private information that will be used for identity theft.

phishing site

Web sites where users are asked to update personal information, such as bank accounts and passwords, which will be used for identity theft.

Plain Text

An e-mail message format that does not support character or paragraph formatting. All e-mail programs support Plain Text.

plain text message

See Plain Text.

Post Office Protocol 3 (POP3)

A common protocol used to retrieve e-mail messages from an Internet e-mail server.

print style

The options governing the look of a document when printed. Outlook includes several item-specific print styles, and you can create custom print styles to save frequently used print settings.

private store

A database for storing public folders in an Exchange server.

Quick Access Toolbar

A customizable toolbar that appears in Outlook item windows. The default toolbar displays the Save, Undo, Repeat, and Print buttons, but you can customize it to include any command, even a legacy command not available from the Ribbon.

Quick Styles

Formatting options that you can apply to individual elements of a message.

Really Simple Syndication (RSS)

A subscription news feed that you can receive news from without visiting the site.

recall

Instructing Outlook to delete or replace any unread copies of a message already sent.

recurring

Repeating on a regular basis. You can specify an appointment, meeting, or event as recurring, and specify the frequency of recurrence. Outlook then creates a series of items based on your specifications.

reminder

An optional message displayed by Outlook a specific amount of time prior to an appointment, meeting, event, or task milestone. You can dismiss the reminder, reset it for a later time, or open the item from the reminder window.

remote procedure calls (RPC)

The method by which Outlook communicates with your organization's Exchange server.

resend

Creating a new version of an original message with none of the extra information that might be attached to a forwarded message.

resolving

The process of matching a user name to the information on a network server, resulting in the user name being replaced by a display name and the name underlined.

Ribbon

An area at the top of an individual item window from which you can access commands pertaining to that item and to Outlook as a whole. The Ribbon includes the Microsoft Office button, the Quick Access Toolbar, and the Microsoft Office Outlook Help button, as well as multiple function-specific tabs organized into action-specific groups of buttons.

Rich Text Format (RTF)

See Outlook Rich Text Format (RTF).

RPC

See remote procedure calls (RPC).

RSS

See Really Simple Syndication (RSS).

rules

A set of conditions, actions, and exceptions that process and organize messages.