Open T ools, O ptions, E- m ail Options and choose your quoting options at the bottom of the dialog. The choices for replies and forwards are
The last three choices are all good because the original message is included in the message body, where it's easy to read it if necessary. Of the three options, include and indent is the least desirable because it's difficult to read after a couple of replies back and forth, with each reply indenting the quoted message more. The options to include message text and prefix message text are both good choices, so select the method you prefer. If you choose to use a prefix, you can change it, but using the > is an Internet standard and is preferred by many users. To see how the Mark My Comments With option works, enable it and reply to any HTML message. Begin typing anywhere in the original message body and the text is inserted before your comments. Figure 5.15. Use the E-mail Options dialog to configure how your reply to or forward messages.
You can forward messages as attachments at any time by selecting more than one message, right-clicking, and choosing For w ard. If you need to forward only one message as an attachment, select two and delete the second message from the new message form or use Insert, Item to insert the message in your reply. Choosing Reply or Reply to AllKnowing when to use Reply (to reply only to the sender) and when to use Reply to All (to send replies to all the recipients) is sometimes difficult to determine. When only the sender needs to receive your reply, use Reply. When you're discussing something with others, use Reply to All so that everyone has the complete discussion. For example, if someone likes to send jokes and other things he finds cute to a group of people, but you think the material is annoying, use Reply to reply directly to the sender asking him to stop ”don't use Reply to All.
Delayed SendOutlook enables you to prepare messages now and send them later. To send a message at a later time and date, open the Options dialog using the O p tions button on the toolbar or V iew, O p tions when using Outlook's editor, shown in Figure 5.16. Select the time and date you want the message delivered, click OK, and Send. If your server supports delayed send, the message will be sent at the time and date specified, when Send Immediately is enabled, or at the next Send/Receive operation. Figure 5.16. Choose Options and add a check to Do Not Deliver Before, and then select a date and time. The message should remain in your Outbox until the time and date selected.
When the message sends, it uses the time you sent it to the Outbox as the sent time, not the time Outlook actually sends it.
Recall Sent MessagesThe ability to recall messages after they are sent is limited to Exchange Server users. In fact, it's limited to Exchange Server users who are sending a message to other users on their Exchange Server. For it to work correctly, the recipient can't read her mail as soon as new mail arrives because it only works on unread messages. In short, recalling sent messages doesn't work reliably for anyone . To use Recall, go to your Sent Items folder and open the message you'd like to recall, and then choose A ctions, Recall T his Message. The Recall This Message dialog opens, as shown in Figure 5.17. Figure 5.17. When you use Recall, you can delete unread copies or replace unread copies with a new message.
The recipient receives a message with Recall: in the subject line and [ sender ] would like to recall the message, "[ subject ]" . Human nature being what it is, most people will see this and read the original message to find out why you wanted to recall it. For this reason, don't rely on Recall; it's better to wait to send messages in the first place. When the recall succeeds, the recipient will see a message that states [ sender ] has recalled the message, "[ subject ]" when he opens the recall message in his Inbox and you'll receive a message indicating that the recall succeeded. |