Configuring Word 2007 Layout Options

In addition to readily available page layout and component layout options, Word 2007 provides a large collection of option settings in the Word Options dialog box. In relation to layout options, if you can’t find an option you are looking for on a tab, menu, or gallery, consider visiting the Layout Options list included in the Word Options dialog box. To access the Layout Options list, click the Microsoft Office Button, Word Options, Advanced. Then, scroll to the bottom of the Advanced screen and expand the Layout Options item. You’ll find a list of options similar to the one shown in Figure 10–7. Scan through the options to see if any settings might meet your current or future needs. Note that none of the Layout Options check boxes are selected by default.

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Figure 10–7: Word 2007 includes a long list of Layout Options that you can use on an as-needed basis. Reviewing the list helps you become aware of capabilities you might need now or in the future.

Commanding Attention with Borders and Shading

One of the major enhancements in Word 2007 is the addition of many professional and easy-to-use design features that make creating attractive documents simple. Sometimes producing a basic document on a clean white page is the best approach for communicating a message as clearly as possible. But at other times, you might want to shine a spotlight on a particular passage of text, a table, or an object on your page. You might create a border around a table, or use a shaded sidebar for a section of text that accompanies an article. You might add a border around a document’s table of contents so that readers can refer to it easily. Borders and shading can add a special look to important elements and to help them stand out.

Adding a Simple Border

An easy way to add a plain border to an item in your document is to select the item and then use the Border button in the Paragraph group on the Home tab. In the Paragraph group , click the arrow to the right of the Border button, and a set of border options is displayed, as shown in Figure 10–8. Click Outside Borders to enclose the selected item in a border (or choose another border option if you prefer); the border option you select becomes the option shown on the face of the button, so you can apply this border style to another item by simply clicking the button.

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Figure 10–8: The Border button in the Paragraph group lets you apply a variety of border styles.

Note

Keep in mind that the Border button is a toggle button. This means that with a click of the button, you can add borders if they aren’t present or remove borders if they are present.

Inside Out-Clear Borders Quickly with No Border

Although you can use the toggle effect of the Border button to remove border lines, sometimes you’ll want to clear existing borders before you apply new settings. To clear existing borders, highlight the item you want to modify, click No Border in the Border button’s list, and then, while the item is still selected, click the border style you want to use.

Creating Enhanced Borders

A simple one-line border may do the trick when you are interested only in a box that sets items off from surrounding text. If you want to use a border as a design element on your page, you can use the Borders And Shading dialog box, shown in Figure 10–9, to tailor the selections to create a more sophisticated effect. The Borders And Shading dialog box gives you the option of choosing from a variety of looks for your border (including 3-D and shadow effects). You can also change the style, color , and width of a border’s lines, or create a partial border-a border along the top and bottom, for example-by selecting the line segments you want to include.

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Figure 10–9: The Borders And Shading dialog box enables you to specify border types and border placement as well as line styles, colors, and widths.

To create a customized border, place the insertion point where you want the border to start or select the element you want to apply a border to. For example, if you want to add a border to a paragraph that lists your corporate Web site and contact information, select that paragraph. You can then open the Borders And Shading dialog box in one of these ways:

On the Home tab, in the Paragraph group , click the arrow beside the Border button and then click Borders And Shading.
Click the Page Layout tab. In the Page Background group, click Page Borders, and then click the Borders tab in the Borders And Shading dialog box.

Word offers some basic border settings that you can use, although you can create an almost unlimited number of combinations by adjusting the style, color, width, line, and shading settings. The Borders And Shading dialog box provides three tabs: Borders, Page Border, and Shading. Here’s a quick overview of important border and shading options included on these tabs.

The Borders tab (shown in Figure 10–9) contains options you can use to set the border style, color, and width. The Borders tab also has options for partial borders (for example, you can use the Preview area to indicate which edges of the selected item you want to assign a border to.
The Page Border tab includes the same options you’ll find on the Border tab, with one addition: The Art list at the bottom of the center section enables you to add special border art to the pages in your document (see Figure 10–10).

Figure 10–10: Use the Art list on the Page Border tab to add a special art border to your page.
The Shading tab enables you to put a background color or pattern behind selected text.

Choosing Border Options

The Setting option is the first major choice you’ll probably make when you use the Borders And Shading dialog box. This option controls the overall look of the border itself. The Setting options depend on whether you’re adding a border to a table or to standard text. If you’re working with standard text (a paragraph or a heading, for example), you can choose from the following border setting options:

None Shows no border around selected text and objects; this is the default
Box Encloses the selection in a simple line box
Shadow Outlines the selection with a box and adds a drop shadow below and to the right of the selection
3-D Creates a three-dimensional effect for the border, making it appear to “stand out” from the page
Custom Enables you to configure the Preview area so you can choose and customize the line segments you want to include in your border

If you’re working with a table or selected table cells , the Borders tab appears as it’s shown in Figure 10–11. You can choose among the following border setting options:

None Shows no border around the table or selected cells
Box Encloses the table or selected cells in a simple box
All Outlines the entire table or selected cells, including borders between cells; this is the default border setting for a table or table cells.
Grid Outlines a table or selected cells with a heavier exterior border and lighter interior borders
Custom Enables you to configure the Preview area so that you can choose and customize the line segments you want to include in your border

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Figure 10–11: These border options are available when you select a table or a group of table cells.

Note

You can mix and match border types to achieve the effect you want. For example, you can add borders to part of a table and hide borders in other parts to create the appearance of underlined text when creating “ fill-in-the-blanks ” type forms. You can further combine border options, such as color and line widths, to make borders visually appealing.

To apply one of the Setting options shown in the Borders And Shading dialog box, select text or table cells or click in the paragraph, table, image, or other element that you want to format. Then display the Borders And Shading dialog box and click a Setting selection on the Borders tab. If you don’t want to make any additional customizations to the border, you can simply click OK to return to your document. The border will be added to the current text, table, or selected object. If the cursor was positioned in a new blank paragraph before you displayed the Borders And Shading dialog box, the border will appear around the insertion point and will expand as you type. The border will surround paragraphs you add, images, tables, and other elements. To end the expansion of the border, either click outside the formatted area or press Enter at the end of the formatted area, and then use the Border button to format the new blank paragraph marker with the No Border setting.

Note

If you add a border and decide you really don’t like it, you can do away with it immediately by clicking Undo on the Quick Access Toolbar at the top of the Word window or by pressing Ctrl+Z. You can also use the Border button in the Paragraph group on the Home tab and apply No Border to clear the border lines.

Selecting Line Styles for Borders

Word 2007 provides 24 line styles that you can use to create border effects. From simple, straight lines to dotted , double, and triple lines, you can create a variety of looks by changing line styles. Figure 10–12 shows a few examples of borders created with different line styles.

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Figure 10–12: The line style you choose has a dramatic effect on the overall look of a border.

To choose a line style for a border, display the Borders And Shading dialog box and select a line style in the Style list on the Borders tab. The Preview section shows the effect of your choices. Set any other border choices you want and then click OK. The document is updated with your changes.

Troubleshooting

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There’s not enough contrast in my double line.

If you create a double line and can’t see enough contrast between lines of different weights, you can play around with the line widths to get a better contrast. Start by clicking in or selecting the area with the border. Then display the Borders And Shading dialog box by using the Border button and clicking Borders And Shading at the bottom of the list of border styles. In the Width list, choose a new line width setting and then, in the dialog box’s Preview section, click the line you want to change.

Choosing a Border Color

When you first start adding lines and borders to your publication, Word uses the Automatic color by default (which will be black if you are using the standard Windows color scheme). But you have many other colors at your disposal. To specify border colors, follow these steps.

Click in or select the elements you want to format with border colors. If the content already has a border and you only want to color the lines, you can retain the current border and apply a color.
Click the Home tab. In the Paragraph group, click the arrow beside the Border button and then click Borders And Shading.
On the Borders tab of the Borders And Shading dialog box, select a Setting option and line style if you’re creating a new border. If you’re working with an existing border, you can make any changes that you want.
Open the Color list to display the color palette, as shown in Figure 10–13.

Figure 10–13: You can use the color palette to select a color for lines and shading.
Select the color you want to use, or, if you don’t see the color you were hoping for, click More Colors. The Colors dialog box appears, which you can use to find or mix the color you want.

If you’re creating a new border, the color setting will be reflected in the Preview area immediately. If you’re adjusting the color setting for an existing border, you need to click each line in the Preview area to apply the color setting. In this way, you can control the line color for each border line.

Note

The color palette is divided into two sections. The Theme Colors section provides colors from the document theme and the Standard Colors section offers primary colors. Clicking More Colors displays the Colors dialog box so that you can choose from a wide range of colors or create your own custom color. Any color that you select other than those offered in the Theme Colors section will not be swapped if the document theme colors change.

When you need to match colors, choosing accurate border colors can become an especially important issue. For times like these, you should modify or create a new document theme. This will enable you to you create the custom colors once and they can be made available to any document. For more on customizing document themes, see the Word 2007 online help.

Inside Out-Choosing the Best Colors for Borders

You can simplify the task of selecting colors that work well together by using one of the predesigned Word Themes as you create your document. When you use a Word Theme, the colors displayed in the Theme Colors section of the color palette help you choose colors that are already used consistently in the document color scheme. Otherwise, the trick to selecting effective colors for a document’s text, images, table borders, lines, shading, and other components is to work with a color scheme that consists of three or four main colors that complement the document’s design and provide appropriate contrast. After you identify a color scheme, you can play with the colors a little to add interest. For instance, if headings are dark blue, you might consider using the same blue or a slightly lighter shade of the same blue for borders and lines. In addition, document design often benefits from a consistent use of color across the board for similar design elements. For instance, in a magazine or newsletter, all sidebars might be placed in a green box while quotations appear in yellow boxes. That way, when readers see green, they know they’re about to read a sidebar. When they see yellow, they recognize that they’re reading a quotation. Color used wisely can greatly increase the readability and visual appeal of a publication.

Controlling Border Width

When you create a simple border, the default line width is ½ point, which is a simple, thin line. If you want to create a more dramatic effect-whether you leave the line black or use color-you can change the width of the line. To change the line width, display the Borders And Shading dialog box, click the Width arrow, and then select the width you want. Available point sizes range between ¼ point and 6 points.

Note

You can use line widths to create a special effect for partial borders. For example, to add a wide line above and below content, select the area you want to enclose between the lines, display the Borders And Shading dialog box, and then click the Custom Setting option. Select a line style, click the Width arrow, and choose a larger point size , such as 3 points. In the Preview section, click the top horizontal edge of the preview page. A line is added to the top border. Next, click the bottom horizontal edge of the preview page, and then click OK. Word adds the thick line border above and below the selected area.

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Pierce J., Dodge M., Millhollon M

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