Chapter 3. creating the data entry layout
As explained in Chapter 2, the default layout created when you define the initial set of fields can sometimes be used as-is. But if you want the database to be attractive and pleasant to use, it's more common to design a custom layout instead. Normally, layouts are created with the New Layout/Report wizard . By starting with the wizard, you can select a formatting theme and colors, as well as specify the fields to use. However, since our default layout already contains the necessary fields, we'll use it as the starting point for Main, the data entry layout. (Note that all changes to layouts are made in Layout mode.)
about layout tools
While some simple layout modifications (such as changing a field or label's
In Layout mode, the
appears in the
. To create an object, select a drawing tool, such as the Line Tool. To change a property of a selected object (such as its fill
You'll use commands and options on the Text Formatting toolbar (below) to change the formatting of fields, field labels, and static text strings on the layout. If the toolbar isn't visible, choose View > Toolbars > Text Formatting.
(View > Object Size) to precisely set an object's size or position. The
To enable or disable a layout tool, choose its command from the View menu. A View command preceded by a check mark is enabled.
format fields and labels
Since all the necessary fields are already on the layout and most will share the same format, we can save some time by formatting them now.
In Layout mode (View > Layout Mode), select all the field labels.
You can drag a selection rectangle around the labels using the Selection Tool or
-click each label. However, the
Format the labels as Arial, 12 pt., Bold .
You can choose formatting options from the Format submenus or from the Text Formatting toolbar (View > Toolbars > Text Formatting).
Select one field, and then press / to select all fields. Format the fields as Arial, 10 pt .
Select all fields and labels by choosing Edit > Select All. To change them all to the new height, choose Arrange > Resize To > Largest Height.
Select only the fields again. Set the fill
To create a 1-point black border around every field, choose Format > Field/Control > Borders. Ensure that Borders is selected in the drop-down list in the Field Borders dialog box. Click the Top, Bottom, Left, and Right check boxes, and then click OK.