Scheduling Appointments

In Outlook, an appointment is any activity you schedule that doesn't include other people or resources. Appointments are activities that relate only to you ”a doctor's visit, picking up the laundry, and so forth. To create an appointment in the Calendar, you can type a short description of the appointment in the Appointment area. Outlook assigns the appointment to a single, 30-minute slot. You can add more details or change the default end time by double-clicking the appointment to open the Appointment window.

Schedule an Appointment

Click the Calendar button on the Navigation pane.

Click the start time of the appointment in the Appointment area.

Type a short description of the appointment, and then press Enter.

Include Appointment Details

In Calendar view, double-click a block of time or an appointment.

Add or change the subject, location, start and end times, as necessary.

Type any information needed for the appointment, or insert a file.

To set a reminder, select the Reminder check box, and then specify a reminder time.

Click the Show Time As list arrow, and then select an availability option.

Click the Save And Close button.

Did You Know?

You can change an appointment time in the Appointment area . Drag the top or bottom border of the appointment in the Appointment area to change only the start or end time, or drag the entire block to change both times.

Appointment Details

Appointment Detail	Description
Subject	The short description of the appointment
Location	Where the appointment will take place
Start Time	When the appointment is scheduled to start
End Time	When the appointment is scheduled to end
Show Time As	Designates for others whether you are in the office or busy, and whether the appointment is tentative
Memo Area	Space for additional notes pertaining to an appointment