Chapter 15: Mastering Page Setup and Pagination

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Overview

Have you ever started creating a document with one vision of its final form and then found that the document's design was traveling down an entirely different path, seemingly on its own? Maybe a single-column publication suddenly became a multiple-column document, or a piece that wasn't supposed to be a booklet turned out to work perfectly in a booklet format. In those types of cases, everything changes-margins, orientation, column specifications, and headers and footers. These aren't the kinds of changes you want to be making when you have a tight deadline, but fortunately, with Word, you can control these types of changes efficiently with a little know-how.

Whether you plan your publication in advance or change strategies midstream, Word's page setup features help you control page layout basics. Specifically, when you plan your pages, you can make choices about the following page setup specifications and options:

• Sections, headers, footers, and page number settings

• Top, bottom, left, and right margin sizes

• Document orientation

• Paper size and tray or cartridge to use when printing

• Whether to print one or two pages per sheet

• Spaces between columns

• Page, column, and text breaks

• Header and footer content and positioning

• Text flow and spacing for languages that use vertical orientation

This chapter covers the preceding topics as well as related page setup features provided in Word.

Planning Page Setup

Although you can select your page settings at any point during the creation or editing of your document, taking time up front to plan basic document settings can save you time, trouble, and corrections later. In addition, if you're creating a standard document for others in your department to use, getting the basics set early can ensure that you don't have to open multiple documents to readjust margin settings, page size, and more. You can even create a template with your settings to further simplify applying current settings and future changes.

When you make drastic changes in your document setup-such as changing the page from portrait to landscape orientation-the content of your page will be dramatically affected. For instance, if you switch to landscape orientation after you've entered text and graphics, set headers and footers, and created section divisions in portrait orientation, you'll most likely have quite a bit of changing to do to display your information properly on the shorter, wider page.

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