Using the Book s CD-ROM | MicrosoftВ® Office Word 2003 Step by Step (Step by Step (Microsoft))

Using the Book’s CD-ROM

The CD-ROM included with this book contains all the practice files you’ll use as you work through the exercises in this book. By using practice files, you won’t waste time creating sample content with which to experiment—instead, you can jump right in and concentrate on learning how to use Microsoft Office Word 2003.

What's on the CD-ROM?

In addition to the practice files, the CD-ROM contains some exciting resources that will really enhance your ability to get the most out of using this book and Word 2003, including the following:

Microsoft Office Word 2003 Step by Step in e-book format.
Insider's Guide to Microsoft Office OneNote 2003 in e-book format.
Microsoft Office System Quick Reference in e-book format.
Introducing the Tablet PC in e-book format.
Microsoft Computer Dictionary, Fifth Edition in e-book format.
25 business-oriented templates for use with programs in The Microsoft Office System.
100 pieces of clip art.

Important
The CD-ROM for this book does not contain the Word 2003 software. You should purchase and install that program before using this book.

Minimum System Requirements

To use this book, you will need:

Computer/Processor

Computer with a Pentium 133-megahertz (MHz) or higher processor; Pentium III recommended
Memory

64 MB of RAM (128 MB recommended) plus an additional 8 MB of RAM for each program in The Microsoft Office System (such as Word) running simultaneously
Hard Disk

Hard disk requirements will vary depending on configuration; custom installation choices may require more or less hard disk space
- 245 MB of available hard disk space with 115 MB on the hard disk where the operating system is installed
- An additional 20 MB of hard disk space is required for installing the practice files.
Operating System

Microsoft Windows 2000 with Service Pack 3 (SP3) or Microsoft Windows XP or later
Drive

CD-ROM drive
Display

Super VGA (800 600) or higher-resolution monitor with 256 colors
Peripherals

Microsoft Mouse, Microsoft IntelliMouse, or compatible pointing device
Software

Microsoft Office Word 2003, Microsoft Office Outlook 2003, and Microsoft Internet Explorer 5 or later

Installing the Practice Files

You need to install the practice files on your hard disk before you use them in the chapters’ exercises. Follow these steps to prepare the CD’s files for your use:

Insert the CD-ROM into the CD-ROM drive of your computer.

The Step by Step Companion CD End User License Agreement appears. Follow the on-screen directions. It is necessary to accept the terms of the license agreement in order to use the practice files. After you accept the license agreement, a menu screen appears.

Important

If the menu screen does not appear, start Windows Explorer. In the left pane, locate the icon for your CD-ROM drive and click this icon. In the right pane, double-click the Start CD executable file.

Click Install Practice Files.
Click Next on the first screen, and then click Yes to accept the license agreement on the next screen.
If you want to install the practice files to a location other than the default folder (My Documents\Microsoft Press\Word 2003 SBS), click the Browse button, select the new drive and path, and then click OK.
Click Next on the Choose Destination Location screen, click Next on the Select Features screen, and then click Next on the Start Copying Files screen to install the selected practice files.
After the practice files have been installed, click Finish.

Within the installation folder are subfolders for each chapter in the book.
Close the Step by Step Companion CD window, remove the CD-ROM from the CD-ROM drive, and return it to the envelope at the back of the book.

Using the Practice Files

Each exercise is preceded by a paragraph or paragraphs that list the files needed for that exercise and explains any file preparation you need to take care of before you start working through the exercise, as shown here:

BE SURE TO

start Word before beginning this exercise.

USE

the CreateList document in the practice file folder for this topic. This practice file is located in theMy Documents\Microsoft Press\Word 2003 SBS\ChangingText\CreatingList folder and can also be accessed by clicking Start/All Programs/Microsoft Press/Word 2003 Step by Step.

OPEN

the CreateList document.

Usually you will be instructed to open the practice files from within the application in which you are working. However, you can also access the files directly from Windows by clicking the Start menu items indicated. Locate the file in the chapter subfolder and then double-click the file to open it.

The following table lists each chapter’s practice files.

Chapter	Folder	Subfolder	Files
Chapter 1: Working with Documents	WorkingDoc	OpeningDoc DecidingView	ExistDoc OpenDoc ViewDoc
Chapter 2: Editing and Proofreading Documents	EditingProof	EditingDoc UsingShort FindingWord UsingOutline FindingText CheckingSpell	EditDoc EntryAuto Thesaurus OutlineText ReplaceText SpellCheck
Chapter 3: Changing the Appearance of Text	ChangingText	ChangingChar ChangingPara CreatingList AutoFormatting ChangingStyle	FormatText FormatPara CreateList FormatAuto FormatStyle
Chapter 4: Arranging and Printing Documents	ArrangingDoc	ChangingBack ChangingTheme PreviewingDoc ControllingPage	FormatBackground FormatTheme ViewPages FormatPage
Chapter 5: Pesenting Information in Tables and Columns	PresentingInfo	PresentingTable FormattingTable WorkingData PresentingColumn	CreateTable FormatTable DataTable InsertTable CreateColumn
Chapter 6: Working with Graphics	WorkingGraphic	CreatingDiag InsertingPic AligningPic CreatingArt DrawingShape	OrgChart InsertPics AlignPics WordArt DrawShape
Chapter 7: Working with Charts	WorkingChart	InsertingChart ModifyingChart ImportingData	AddChart ModChart ImportData FileImport
Chapter 8: Collaborating with Others	CollaboratingOther	TrackingChange AddingComment ProtectingDoc PreventingEdit SendingDoc ComparingDoc	TrackChange RevComment ProtectDoc PreventDoc Send Attach1 Attach2 CompareMerge Merge1 Merge2
Chapter 9: Creating Documents for the Web	Creating Web	CreatingWebDoc AddingLink CreatingXML	CreateWeb HyperWeb OtherLogos AttachSchema
Chapter 10: Creating Forms	CreatingForm	SettingUp ModifyingForm UsingForm	CreateForm ModifyForm UseForm
Chapter 11: Creating Form Letters and Labels	CreatingMail	PreparingData PreparingLetter MergingData CreatingLabel	FormLetter Data FormLetter2 Data2 FormLetter3 Data3 Data4
Chapter 12: Making Information in Longer Documents Accessible	MakingAvail	ManagingMaster AddingBook CreatingContents CreatingIndex SummarizingDoc	Master Bookmark TableContents CreateIndex SummarizeDoc
Chapter 13: Increasing Efficiency	IncreasingEfficiency	CustomizingMenu CustomizingTool ChangingSetting CreatingMacro EditingMacro	CustomMenu CustomToolbar SettingsDoc RecordMacro ModifyMacro

Uninstalling the Practice Files

After you finish working through this book, you should uninstall the practice files to free up hard disk space.

On the Windows taskbar, click the Start button, and then click Control Panel.
In Control Panel, click Add or Remove Programs.
In the list of installed programs, click Microsoft Office Word 2003 Step By Step, and then click the Remove or Change/Remove button.
In the Uninstall dialog box, click OK.

After the files are uninstalled, click Finish, and then close the Add or Remove Programs window and Control Panel.

Important

If you need additional help installing or uninstalling the practice files, please see “Getting Help” earlier in this book. Microsoft Product Support Services does not provide support for this book or its CD-ROM.