OneNote Shortcuts

This appendix lists a variety of keyboard shortcuts for working within OneNote. There are shortcuts for editing content, moving around in pages, and opening and closing OneNote files.

Some of these shortcuts include symbols that are available on the numeric keypad. However, the shortcuts won't work if you're using the symbols on the numeric keypad. Use the symbols elsewhere on the keyboard. In other words, to use the + symbol in a shortcut, use the one on the same key as the = symbol, not the one on the numeric keypad.

Shortcuts for Entering and Changing Content

Table A.1 lists the various shortcuts you can use to enter and edit the content within your OneNote pages. Many of these shortcuts operate the same within any Microsoft Office 2003 System program.

Table A.1. Shortcuts for Editing Content

Shortcut	Description
Ctrl+A	Select all text and ink on a page
Ctrl+X	Cut the active selection to the clipboard
Ctrl+C or Ctrl+INS	Copy the selection to the clipboard
Ctrl+V or Shift+INS	Paste the contents of the clipboard at the insertion point
Ctrl+Z or Alt+Backspace	Undo the last action
Ctrl+Y or Alt+Shift+Backspace	Redo the last action
ESC	Cancel selection of the current page or selection
Insert	Turn overstrike mode on or off
Alt+Shift+Up Arrow	Move selection up
Alt+Shift+Down Arrow	Move selection down
Alt+Shift+Left Arrow	Move selection to the left
Alt+Shift+Right Arrow	Move selection to the right
Ctrl+Shift+-	Select the current paragraph and subordinate paragraphs
Alt+I,N	Add or remove space on the page
Shift+Delete	Permanently delete the selection (when one or more pages are selected)

Text Formatting Shortcuts

Within any Office application, there are a handful of shortcuts that allow you to format your selected text quickly. Those shortcuts are listed in Table A.2.

Table A.2. Shortcuts for Formatting Text

Shortcut	Description
Ctrl+B	Bold
Ctrl+I	Italic
Ctrl+U	Underline
Ctrl+-	Strikethrough
Ctrl+=	Subscript
Ctrl+Shift++ (plus sign)	Superscript
Ctrl+L	Left justify
Ctrl+E	Center
Ctrl+R	Right justify

Working with OneNote Pages

The shortcuts listed in Table A.3 are unique to OneNote. They allow you to work with the various pages in OneNote, adding, moving, and manipulating your pages.

Table A.3. Shortcuts for Working with Pages

Shortcut	Description
Ctrl+N	Add a new page at the end of the section
Ctrl+Shift+N	Add a new subpage to the current page group
Ctrl+Shift+A	Select the current page
Alt+Shift+Up Arrow	Move the selected page tab up
Atl+Shift+Down Arrow	Move the selected page tab down
Ctrl+T	Move the insertion point to or away from the page header
Ctrl+Shift+. (period)	Increase the size of the page header
Ctrl+Shift+, (comma)	Reduce the size of the page header
Alt+Ctrl+X	Increase or reduce the size of the page header
Ctrl+PageUp	Go to the previous page in the section
Ctrl+PageDown	Go to the next page in the section
Alt+Home	Go to the first page in the section
Alt+End	Go to the last page in the section
Alt+PageUp	Go to the first page of the currently displayed set of pages
Alt+PageDown	Go to the last page of the currently displayed set of pages
PageUp	Scroll up the current page
PageDown	Scroll down the current page
Ctrl+Home	Scroll to the top of the current page
Ctrl+End	Scroll to the end of the current page
Ctrl+Down Arrow	Go to the next paragraph in a note container
Ctrl+Up Arrow	Go to the previous paragraph in a note container
Ctrl+Alt+Up Arrow	Move the insertion point up in the current page or expand the page up
Ctrl+Alt+Down Arrow	Move the insertion point down in the current page or expand the page down
Ctrl+Alt+Left Arrow	Move the insertion point left in the current page or expand the page left
Ctrl+Alt+Right Arrow	Move the insertion point right in the current page or expand the page right
Alt+Down Arrow	Move to the next note container
Home	Go to the beginning of the line
End	Go to the end of the line
Alt+Left Arrow	Return to the last page visited
Alt+Right Arrow	Go forward to the next page
Alt+Ctrl+Shift++	Zoom in
Alt+Ctrl+Shift+-	Zoom out

Working Within Notebooks

The shortcuts listed in Table A.4 allow you to navigate and manipulate data within notebooks.

Table A.4. Shortcuts for Working Within Notebooks

Shortcut	Description
Ctrl+O	Open a section
Ctrl+Shift+G	Open a menu of folders and sections in the parent folder
Ctrl+P	Print
Ctrl+Tab	Go to the next section
Ctrl+Shift+Tab	Go to the previous section

Shortcuts for Flagging Notes

The keyboard shortcuts listed in Table A.5 flag notes within pages.

Table A.5. Shortcuts for Flagging Notes

Shortcut	Description
Ctrl+1	Apply the To Do flag
Ctrl+2	Apply the Important flag
Ctrl+3	Apply the Question flag
Ctrl+4	Apply the Remember for Later flag
Ctrl+5	Apply the Definition flag
Ctrl+6, Ctrl+7, Ctrl+8, Ctrl+9	Apply a particular custom flag you create
Ctrl+0	Remove all Note Flags from the current selection
Ctrl+Shift+K	Create a Microsoft Office Outlook 2003 task

Shortcuts for Using Lists and Outlines

The keyboard shortcuts listed in Table A.6 allow you to create lists and outlines within OneNote.

Table A.6. Shortcuts for Using Lists and Outlines

Shortcut	Description
Ctrl+/ or Ctrl+Shift+O	Create a numbered list
Ctrl+. or Ctrl+Shift+L	Create a bulleted list
Alt+Shift+1	Displays the current group in the outline through Level 1
Alt+Shift+2	Displays through Level 2
Alt+Shift+3 through Alt+Shift+9	Displays Levels 3 through 9
Alt+Shift+0	Expand all levels
Shift+Tab or Alt+Shift+Left Arrow	Decrease indenting by one level
Tab or Alt+Shift+Right Arrow	Increase indenting by one level
Ctrl+Shift+0	Remove from outline and make body text

Other Miscellaneous Shortcuts

The shortcuts listed in Table A.7 allow you to perform a variety of additional tasks within OneNote.

Table A.7. Miscellaneous Shortcuts

Shortcut	Description
Ctrl+Shift+E	Create a new email message in Microsoft Office Outlook 2003
Ctrl+F	Move the cursor to the Find box
Enter	While the Page List task pane is displaying search results, this moves to the next search result
Ctrl+M	Open a new OneNote window if OneNote is already open
Windows Key+N	Opens a new Side Note if OneNote is closed but the tray icon is visible
Windows Key+Shift+N	Opens OneNote if it's closed (but the tray icon is still visible)
Ctrl+Shift+M	Opens a small OneNote window for Side Notes when OneNote is already open