USING THE COMPUTER AND MANAGING FILES

USING THE COMPUTER AND MANAGING FILES

Module 2 introduces you to the computer. You'll learn basic computer tasks and how to manage files.

1. Use the operating system to turn off your system before powering down; otherwise , you could damage or even lose data.

2. You can learn vital statistics about the current system, such as the operating system and the RAM, in the About dialog box. You'll usually find this command on a Windows Help menu.

3. You can change most system defaults, such as the date, time, screen resolution, audio volume, and so on, via the Windows Control Panel. Access this from the Windows Start menu.

4. Press Ctrl+Alt+Del to open the Task Manager to interrupt a nonresponding application.

5. To access online Help, choose Help and Support from the Windows Start menu.

6. An icon is a small image that represents an object or file that you can manipulate or a set of commands executed by clicking the icon.

7. Most Windows-based software provides familiar graphical interface tools: title bar, menu bar, toolbar, status bar, and scrollbar. This consistency from application to application actually helps the user learn new software more quickly.

8. Each Windows system saves files in the same hierarchal structure where the root directory marks the first (beginning) folder and all folders and subfolders branch off from this point.

9. You can copy and move files and folders. Folders can contain subfolders (a folder within a folder). Use Windows Explorer to locate the file or folder you want to copy or move. Choose Copy to Folder or Move to Folder from the Edit menu. Locate the target folder in the resulting dialog box, and click Copy or Move.

10. Use Windows Explorer to navigate your system's folders and files.

11. The last three characters in a filename are known as the file's extension ( .xxx ). An extension denotes a file by type (or format). For example, .doc indicates a word processing document and .xls indicates an Excel spreadsheet.

12. To restore a deleted file or folder, use the Windows Explorer to locate the file or folder in the Recycle Bin.

13. Compressing a file or folder decreases the size of that file and the space required to store the file. To compress a file or folder, select that file or folder in the Windows Explorer and select New. Then, choose Compressed ( zipped ) Folder. To extract a compressed file, right-click the file and select Extract To.

14. To change the default printer, open the Control Panel, click the Printers and Other Hardware link, and then click the View Installed Printers or Fax Printers. Right-click the icon that represents the printer you want to be the default, and choose Set as Default.

WORD PROCESSING

Module 3 is an introduction to word processing.

1. Microsoft Word offers three ways to open a new, blank document file:

   • Click the New button on the Standard toolbar.

   • Choose New from the File menu.

   • Press Ctrl+N.

2. To copy or move text, select the text and choose Copy or Cut from the Edit menu. Position the cursor where you want to copy or move the text to and choose Paste from the Edit menu.

3. To reset text format options, choose Font from the Format menu and choose the appropriate options. Select the text first if you want to apply the format options to only a section of text.

4. A style is a set of formats that you can apply at the same time by choosing the text and selecting the appropriate style from the Style control's drop-down list on the Formatting toolbar.

5. A paragraph mark is a nonprintable character that determines the end of a paragraph. To insert this character, press Enter to force the cursor to a new line.

6. A soft carriage return forces text to the next line, but you don't insert one manually. Instead, the software enters the character when the text reaches the right edge of the document and magically wraps to the next line.

7. Rows and columns of cells compose a table that you can then fill with text or graphics as a way of organizing and presenting information that doesn't belong in the typical paragraph. To insert a table, click the Insert Table tool.

8. To insert a picture, image, or chart into a document, choose Picture from the Insert menu. Then, choose the appropriate option: From File, From Scanner or Camera, or Chart.

9. A mail merge is the process of merging two documents into a new document. You begin with two documents: the main document contains the body of a letter or memo, and the data source contains the data that the mail merge will copy into the new document to personalize each one.

10. To run a spell-check on the current document, press F7 or choose Spelling and Grammar from the Tools menu.

Similar products