Your presentation's text lays the foundation for
the presentation. Keep these basic presentation rules in mind when
developing your text.
Keep it simple.
If you plan to present your slides to a large
, think about the people at the back of the room and what they
Keep the text to a minimum with no more than
five bullets per slide and no more than five words per bullet.
If you find a graphic that illustrates your
point in a memorable way, use it instead of a lot of text.
PowerPoint provides several views that can help
you organize your text. You can work with text and other objects
one slide at a time in Normal view or, by clicking the Outline tab,
you can work with all the presentation text on all slides at
PowerPoint also offers many text formatting
features traditionally associated with word processing software.
You can apply fonts and text attributes to create the look you
want. You can set tabs, indents, and alignment. Finally, you can
edit and correct your text using several handy tools, including
style, grammar, and spelling checkers.
PowerPoint includes three types of text
Presized rectangular boxes that appear at the top
of each slideused for slide titles and, if appropriate,
Boxes that accommodate bulleted or numbered
Boxes that contain non-title text that you don't
want to format in bulleted or numbered listsoften used for
The first slide in a presentation typically
contains title and text and a
. Other slides often start
with a title and then list major points in a bulleted list. Use
text boxes only occasionallywhen you need to include annotations or
minor points that don't belong in a list.
When to Enter Text
on a Slide
Use the slide pane of Normal view to enter text
when you are focusing on the text or objects of one slide at a
When to Enter Text
in an Outline
If you are
presentation content, but not on how the text looks or
with other objects on the slide, use the Outline tab in Normal
view. This view lets you see the titles, subtitles, and bulleted
text on all your slides at a single glance.
The outline tab in Normal view is particularly
useful for reorganizing the content of your presentation and
ensuring that topics flow well from one to the
. You can easily
move presentation topics up and down the outline.