Previewing the Mail Merge

Although Word has automated much of the mail merge process for you, it is always a good idea to review the merged letters before printing them. You might find changes to the body text or even the merge fields that you want to make before the merge is final. The preview process occurs in Step 5 of 6 in the Mail Merge task pane.

Preview the Mail Merge

On Step 5 of 6 in the Mail Merge task pane, click the double arrows on the task pane to scroll through the merge letters one at a time.

To find a given recipient or group of recipients quickly, click Find A Recipient on the task pane.

If you chose Find, enter search criterion, click the All Fields option, or This Field option, and then select a field.

Click Find Next to proceed to the next matching record.

When you're done, click Close.

Click Next: Complete The Merge on the task pane to display Step 6 of 6.

Did You Know?

You can exclude a recipient from the merge . Click the Exclude This Recipient button on the task pane on Step 5 of 6.