Sorting Contacts

Outlook allows you to sort contacts in any view and by any field, either in ascending order (A to Z) or descending order (Z to A). You can sort contacts by a specific field or by a column header appearing at the top of the view's table (Company, Job Title, Personal Home Page, and so on). When sorted in a view, the contacts maintain the same view, but their order has changed. It's also possible to generate multi-layered sorts within a sort by adding more fields to the sort. For example, you might want to sort contacts by their company names first and then alphabetically by their last names. The second field fine tunes the search by introducing a second criterion.

Sort Contacts

Click the Customize Current View link in the Navigation pane, and then click the Sort button.

Click the Sort Items By list arrow, and then click the desired sort field.

Click the Ascending or Descending option.

TIMESAVER Click a column head in a table format view to sort in ascending order by that column; click the column head again to re-sort in descending order.

You can add a second sort field.

Click the first Then By list arrow, select the desired sort field, and then click the Ascending or Descending option.

Click OK.

Did You Know?

You can change the name format of contacts . Change the name format of contacts in the Contact dialog box. Edit the entry in the Full Name box, and then select a different choice in the File As list, or edit the entry in the Display As box.