Inserting a Graph Chart

Instead of adding a table of dry numbers , insert a Microsoft Graph chart. Charts add visual interest and useful information represented by lines, bars, pie slices, or other markers. Graph uses two views to display the information in a graph: the datasheet , a spreadsheet-like grid of rows and columns that contains your data, and the chart , the graphical representation of the data. A datasheet contains cells to hold your data. A cell is the intersection of a row and column. A group of data values from a row or column of data makes up a data series . Each data series has a unique color or pattern on the chart.

Create a Graph Chart

Start Microsoft Graph in one of the following ways.

• To create a graph on an existing slide, display the slide on which you want the graph to appear, and then click the Insert Chart button on the Standard toolbar.

• To create a graph on a new slide, click the New Slide button on the Formatting toolbar, choose a slide layout with the content or chart option from the Slide Layout task pane, and then click the chart placeholder to add the chart and datasheet.

Replace the sample data in the datasheet with your own data.

Edit and format the data in the datasheet as appropriate.

Click the Close button on the datasheet to close it and view the chart.

If necessary, change the chart type, and format the chart.

Click outside the chart to quit Microsoft Graph.