Duplicating or deleting accounts

After creating an account, you can generate variations by duplicating the first account and then editing it. When people leave the organization, delete their old accounts.

To duplicate accounts

1.	Open any file and choose File > Define > Accounts & Privileges.
2.	When the Define Accounts & Privileges dialog box appears, the Accounts tab is automatically selected. Select the account you want to copy and click Duplicate (Figure 15.28). A copy of the account is added to the dialog box and named [original name]+Copy (Figure 15.29). You can then click Edit to make any changes to the copy or click OK to close the dialog box. Figure 15.28. Quickly generate variations of an account by selecting it and clicking Duplicate. Figure 15.29. A copy of the selected account is added to the list.
3.	When the Confirm Full Access Login dialog box appears, type in the name of the Full Access Account (Admin unless you changed it) and the Password you chose in step 3 on page 253. Click OK to close the dialog box.

To delete accounts

1.	Open any file and choose File > Define > Accounts & Privileges.
2.	When the Define Accounts & Privileges dialog box appears, the Accounts tab is automatically selected. Select the account you no longer need and click Delete. The account is removed from the list (Figure 15.30). Click OK to close the dialog box. Figure 15.30. After clicking Delete, a selected account immediately disappears from the list.
3.	When the Confirm Full Access Login dialog box appears, type in the name of the Full Access Account (Admin unless you changed it) and the Password you chose in step 3 on page 253. Click OK to close the dialog box.