As previously mentioned, Outlook is typically used as an e-mail client for either Exchange Server environments or for Internet e-mail where an ISP supplies either a POP3, an IMAP, or an HTTP e-mail account. However, many users find that they have more than one type of account at their disposal. Very often, users get one or more accounts through their ISP, but also sign up for an HTTP account that they can have easy access to from multiple locations (these HTTP accounts are usually free).
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Configuring Exchange Server E-Mail Accounts If you are using Outlook on a corporate network that uses an Exchange Server as the e-mail server, your account will typically be set up on your computer by the network administrator. The name of the Exchange Server and your network user name are required to complete the configuration. If you use Outlook on a corporate network, consult your network administrator for help in configuring Outlook. Using Outlook for e-mail on an Exchange Server network enables several e-mail features that are not available when you use Outlook for Internet e-mail, such as a POP3 account. On a network, you can redirect replies, set message expirations, and even grant privileges to other users who can then monitor your e-mail, calendar, contacts, and tasks .
You can use the following steps to add e-mail accounts to the Outlook settings after you have already made your initial configuration, as discussed in the previous sections of this lesson. Remember, you can add any type of e-mail account to Outlook after the fact.
In the Outlook window:
Select Tools, E-Mail Accounts . The E-Mail Accounts dialog box opens.
Select the Add a New E-mail Account option button, and click Next to continue.
The Server Type screen opens with a list of the different types of e-mail accounts (this is the same screen provided during the initial e-mail configuration for Outlook, shown in Figure 2.2).
Select the type of e-mail account you want to add to the Outlook configuration, and then click the Next button.
The information needed to configure a particular e-mail type is requested on the next screen, as previously discussed in this lesson.