C

Cached Exchange mode

defined, 283, 333

download options, 284

calendar bar. See To-Do Bar

Calendar button, 134, 200

calendar item windows

defined, 176, 333

tabs, 179–181

Calendar Options button, 206

Calendar Options dialog box, 195, 203, 205–06

calendars

Active Appointments view, 198

All Appointments view, 198

Annual Events view, 198

available time, 201, 204–205

By Category view, 199

copying items between, 219

Day view, 199Day/Week/Month view, 198

default display, 200–201

delegating control of, liii, 220

displaying multiple, 219

e-mail messages, creating items from, 131, 134

e-mailing (see sharing calendars)

Events view, 198

holidays, l, 203

Internet, 216

items, creating from e-mail messages, 131, 134

items, moving between calendars, 219

level of detail, setting, 202

Month view, 201

multiple, 218–19

navigating, 199, 202

OneNote, linking to, lii, 216

Outlook Data Files view, 199

permissions, granting to other users, liii, 220

printing, li (see printing calendars)

publishing on the Web, 212

Recurring Appointments view, 198

resetting, 201

saving as Web pages, lii, 212

SharePoint, 274

sharing, li, 212–14

Side-By-Side mode, 219

switching to other calendar from, 216

time periods, switching between, 198

views, 198–99

week numbers, displaying, 199

work week, 201, 204–205

Work Week view, 198

canceling messages, xlii, 88

categories, 44, 161

adding, 163

applying, 161

calendars, viewing grouped by, 199

colors, changing, xlvii, 163

contacts, assigning to, xxxix, 45

creating, xlvii

default, setting, 161

defined, 333

displaying current, 162

displaying default, xlvii

e-mail messages, assigning to, 99

grouping contacts by, 60

grouping messages by, 149, 161, 164

for holidays, adding, 203

as Quick Click categories, 161

renaming, xlvii, 162

shortcut keys, assigning to, 163

sorting Inbox by, xlvii

standard, 44

for tasks, changing, 235

viewing messages in, 161

Categorize button, 45, 161–62

Categorized Mail folder, 160

Category bar, 161

category views, 148

CCing messages, xlii, 82

CD, companion to book

how to use, xxiii

practice files on, xxv

resources available on, xxvi

CD icon, xxiv

Certificate Import Wizard, 7

certificates, 7

certification authorities, 318. See also digital IDs

Change Colors button, 96

Change E-Mail Account dialog box, 279

changes, tracking, 304

chapter thumb tabs, xxiii

character positioning options, 304

Check Address dialog box, 41

checking e-mail addresses, xli, 9, 82

checking spelling as you type, 302

Choose A SmartArt Graphic dialog box, 92

Choose Profile dialog box, 16

Clear Search button, 64, 148

clearing searches, 64, 148

client rules, 307, 333

Clipboard task pane, 36

Close button, 31, 253

CLOSE paragraphs, xxiv

closing

data files, lxiii

e-mail messages, after replying, xlv, 123

menus, 35

notes, 253

Reading Pane, 23

To-Do Bar, 22

collaboration sites

calendars, 274

connecting to Outlook from, lvii, 272

Collapse button, 61, 155

collapsing

e-mail messages, 61

groups, xlvi, 155

menus, 178

color

background, 51, 104

business cards, applying to, 51

font, 103

of notes, changing, 252

in tasks, changing, 232

color categories

adding, 163

applying, 161

calendars, viewing grouped by, 199

colors, changing, xlvii, 163

contacts, assigning to, xxxix, 45

creating, xlvii

default, setting, 161

defined, 333

dialog box, 46, 162

displaying current, 162

displaying default, xlvii

e-mail messages, assigning to, 99

grouping by, 60, 149, 161, 164

for holidays, adding, 203

as Quick Click categories, 161

renaming, xlvii, 162

shortcut keys, assigning to, 163

sorting Inbox by, xlvii

standard, 44

for tasks, changing, 235

viewing messages in, 161

color-coding message headers, 161

Colors gallery, 96

columns

deleting from Inbox, 158

reordering, xlvi, 157

commands, 298

displaying list of, 300

new organization of, xii

on Quick Access Toolbar (see Quick Access Toolbar)

commas as separators when addressing messages, 81, 329

companion CD

how to use, xxiii

practice files on, xxv

resources available on, xxvi

conference rooms, requesting, 190. See also meetings

Confidential, marking messages as, 98

Configure Buttons button, 256

configuring

Exchange Server, as IMAP account, 7

server settings, manually, 5, 8

Connect dialog box, 282

Connect To A Network dialog box, 281

connecting Outlook over HTTP, lvii, 279

connection speed minimum for Office 2007, xxvii

contact records

as address cards, 57

addressing messages from, 44

assigning tasks from, 44

Business Card area (see electronic business cards)

as business cards (see electronic business cards)

color categories, xxxix, 45, 60

creating, xxxviii, 33

defined, 333

Display As box, 40

displaying, 33, 56, 255

File As field, 40

grouping by color category, 60

items linked to, displaying, 255

maps of contact addresses, displaying, 44

meeting requests, creating from, 44

navigating, 57

notes, adding to, lv, 254

OneNote, linking to, xli, 71

as phone list, 57

placing Internet calls from, 44

printing selected, 67, 70

sorting, xl, 59

views, xl, 57

Web sites, displaying from, 44

Contact tab, 35

contact window

defined, 333

Quick Access Toolbar in, adding items to, 31

tabs in, 35

contacts

additional details, displaying, 42

addressing Outlook items to, 26, 38

birthdays, entering, 42

default mailing address, displaying, 41

defined, 333

distribution lists of, 46, 48

e-mail addresses, entering, 40

e-mailing, 91

editing, xxxviii–xxxix

folders (see contacts folders)

information stored for, 39

Journal, recording activities in, 256

names, entering, 40

opening records for, 42

phone numbers, entering, 40

searching, xl, 63

street addresses, 40–41

Web page associated with, viewing, 26

window for entering information about, 31, 35

Contacts button, 33

contacts folders

creating, xxxix, 53

defined, 38, 333

sharing, 53

storage location, selecting, 54

Contacts For Note dialog box, 254

Contacts list, 47

Contacts module, defined

Contacts pane, 33, 255

context toolbar, 102, 302

Contextual tabs, 86

Control Panel, 14

conversations, 149

converting text to bulleted list, 84

copying

calendar items, between calendars, 219

e-mail messages, preventing, 99

formatting, 103

text, 304

courtesy copies, xlii, 82

Create Microsoft Personal Folders dialog box, 315

Create New Folder dialog box, 53, 166, 231, 311

Create Or Open Outlook Data File dialog box, 315

Custom dialog box, 242

Custom View Organizer dialog box, 159

Customize dialog box, 306

Customize Quick Access Toolbar button, 76

Customize View dialog box, 156, 201

customizing

forms, 305

Outlook, lxi, 301

Quick Access Toolbar, 76, 299

Search Folders, xlvii, 160

To-Do Bar, 22

cutting and pasting, 304