Two-Minute Drill

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Planning for Communication

q	Communication centers on who needs what and on when and how you are going to give it to them.
q	Communication requirements are set by stakeholders.
q	Communication planning is accomplished early in the planning processes.
q	Communications are linked to the organizational structure of the performing organization.
q	Constraints and assumptions can affect the communications planning.

Communications Management Plan

q	Provides instructions on how to gather and disseminate project information.
q	Provides instructions on the communications methods, such as hard copies, reports, and e-mail.
q	Includes a schedule of expected communications, such as reports and meetings.
q	Provides a method to access needed information between regularly scheduled communications.

Performance Reporting

q	Status reporting provides current information on the project.
q	Progress reporting provides information on what the team has accomplished—and may include information on what is yet to be accomplished.
q	Forecasting provides information on how the remainder of the project or phase is expected to go.
q	Variance analysis examines the reason why cost, schedule, scope, quality, and other factors may vary from what was planned.
q	Trend analysis is the study of trends over time to reveal patterns and expectations of future results.
q	Earned value analysis is a series of formulas that reveal and predict project performance.
q	Change requests may stem from performance reports.

Administrative Closure

q	Administrative closure is the formal documentation, organization, and archival aspects of a project or phase acceptance.
q	Administrative closure should also happen when the project is terminated.
q	The project archives include the complete index of all project records, documents, product specifications, and any relevant documents. The project archives will serve as historical information for future projects.
q	The project team and the project manager complete the Lessons Learned documents throughout the project phases.

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