Section 6. Move Around a Document

6. Move Around a Document

BEFORE YOU BEGIN

2 Create a New Document

3 Open an Existing Document

SEE ALSO

7 Find and Replace Text

5 Edit Text

6. Move Around a Document

The faster you can move around a document, the faster you'll get your work done. If most documents consumed less than a screen of real estate, the ability to move around the document wouldn't be needed. Most documents, however, require far more than a single screen of room. Being able pto navigate from place to place becomes second nature quickly because it's a skill needed before you can edit seriously.

Writer and the other OpenOffice.org programs help you move from place to place with onscreen elements, a Navigator window, and a bevy of keyboard shortcuts. In this task, you'll get a chance to use onscreen elements such as the scrollbars, the Navigation toolbar, and a more sophisticated set of navigation tools called the Navigator .

The Navigation toolbar lets you move from one element to another (such as from one graphic to another, or one heading to another) with a click of the mouse. You can specify whether that element is graphics, charts , or whatever and then use the toolbar's navigation buttons to jump from one to another. By treating your document as a set of objects rather than as one cohesive whole, the Navigation toolbar lets you navigate quickly through a very long document. This feature is invaluable when you're working with a multi-page document. Suppose that you want to quickly check that all the graphics in a 100-page document look good. Instead of scrolling through the whole document, you can use the Navigation toolbar to quickly jump from one picture to the next .

The Navigator is more powerful cousin to the Navigation toolbar. It's a window that contains icons and a toolbar for working more efficiently in long documents. The Navigator displays icons for all the elements in your document (pictures, headings, and so on) and lets you move from one to another simply by clicking icons in the window. Its true power is apparent when your document is many pages long; with a click of the mouse, you can move from one figure to the next or one heading to the next, no matter how far apart they are in the document. The Navigator window contains its own toolbar with additional navigation tools that let you specify exactly how you want to work in the window. You can let the Navigator window float in the document area or dock it to either side of the window.

Table 2.2 lists several keystroke shortcuts that help you get from place to place quickly in Writer. The rest of this task shows you other ways available, such as the scrollbars, Navigation toolbar, and Navigator, so you can get where you want to go.

Table 2.2. Keyboard Navigation Shortcuts

Keyboard Shortcut	Description
Ctrl+left arrow	Moves the text cursor to the beginning of the word
Ctrl+Shift+left arrow	Moves the text cursor to the left, word by word and extends the selection left
Ctrl+right arrow	Moves the text cursor to the end of the word
Ctrl+Shift+right arrow	Moves the text cursor to the right, word by word and extends the selection right
Up arrow	Moves the text cursor up one line at a time
Down arrow	Moves the text cursor down one line at a time
Home	Goes to the beginning of the current line
End	Goes to the end of the current line
Ctrl+Home	Moves the text cursor to the beginning of the document
Ctrl+End	Moves the text cursor to the end of the document
PageUp	Moves up one screen at a time
PageDown	Moves down one screen at a time
Ctrl+Delete	Deletes text to the end of the current word
Ctrl+Backspace	Deletes text to the beginning of the current word
Ctrl+Shift+Delete	Deletes text to the end of the current sentence
Ctrl+Shift+Backspace	Deletes text to the beginning of the current sentence

NOTE

Writer supports a wealth of additional keyboard shortcuts. Table 2.2 lists only the ones found to be among the most popular or useful for moving around a document.

1.	Adjust the Document's Position on the Screen When editing your document, drag either the vertical or the horizontal scrollbar to position a different part of your document on the screen. NOTE Dragging the vertical scrollbar up and down the screen is much faster than paging through a very long document.
2.	Move a Line at a Time Click any scrollbar arrow to move one line up or down. You can hold down your mouse button to scroll rapidly up or down the screen.
3.	Move Up or Down a Page Click the Writer's Previous Page or Next Page button on the scrollbar to move up or down one page at a time. You can hold down your mouse button to scroll rapidly up or down the screen one page at a time. NOTE The Previous Page and Next Page scrollbar buttons may take on another function (such as paging to the next graphic or header or footer) if you've used the Navigation toolbar this session.
4.	View the Navigation Toolbar Click the Navigation button on the vertical scrollbar to display the Navigation floating toolbar. With the Navigation toolbar, you can page through your document and move between different elements easily.
5.	Click for Page-to-Page Click the Navigation toolbar's Page button to set the vertical scrolling to move from page to page. If you've never used the Navigation toolbar before, the Page button will already be selected.
6.	Jump to the Next Page Click the vertical scrollbar's Next Page button to jump to the next page in the document. At this point you may be wondering what good the Navigation toolbar did. After all, you clicked the Next Page button in the scrollbar in step 3 without having to display the Navigation toolbar first. That's because when you first use Writer, the Navigation toolbar mode is set to the Page button. The Navigation toolbar does not have to remain set to Page , however, as the next two steps show.
7.	View the Navigation Toolbar Click the scrollbar's Navigation button once again to display the Navigation toolbar once again.
8.	Set Paging to Graphics Click the Navigation toolbar's Graphics button to set the paging to graphics instead of a page of text. TIP Remember, if you can't see your scrollbars and you want to, or if you can see them and you'd rather hide them, you can decide which scrollbar (either one, both, or neither ) you want to see from the OpenOffice.org Writer Options View page (see 1 Set Writer Options ).
9.	Jump to the Next Graphic Click the Next Graphic button that now appears on your vertical scrollbar to jump to the next graphic image in your document. Notice the floating ToolTip that describes the scrollbar has changed from Next Page to Next Graphic . That's because you just selected a graphic image when you used the Navigation toolbar in the previous step. As long as your document has a graphic image somewhere below your current position, Writer jumps to that image. If no graphic image appears in the document, Writer remains where it is.
10.	Jump to the Previous Graphic Click the Previous Graphic button to move back to the previous graphic image you viewed ( assuming your document has multiple graphic images).
11.	Open the Navigator Click the Navigator button on the Standard toolbar, or press F5, to open the Navigator window. The Navigator window differs from the Navigation floating toolbar, although their similar names never cease to confuse users. The Navigation toolbar is more directly linked to your vertical scrollbar, as the previous steps showed. The Navigator window provides a high-level look at your document's various elements (or possible elements, such as a header that you may not have yet added). TIP If the Navigator takes up too much room docked to a border of the document window, you can drag it into the document window where it will float as a smaller, scrollable window.
12.	View the Document Elements View the Navigator options to see various Writer- related elements that can appear in your document. If your document has multiple elements, such as the two graphic images found by Navigator here, Navigator displays a check mark next to the item on the list. Click the check mark to see a list of the items.
13.	Jump to an Element In this example, you can double-click either entry, graphics1 or graphics2 , in the Navigator to see either graphic image. Writer scrolls directly to that item in the document window.
14.	Close the Navigator When you're finished using the Navigator to look for something, press F5 or click the Navigator button on the Standard toolbar.