Preparing W-2 Forms
| Each January, all employers are required to provide employees with a Form W-2, Wage & Tax Report, summarizing the prior year's wages and withholding. You can prepare the W-2 Form in QuickBooks and print from QuickBooks directly onto government-supplied W-2 forms, or you can choose to print on plain paper.
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Select Process Payroll Forms on the Employees menu.
Click Federal form.
Click OK.
Click Annual Form W-2.
Indicate the year for which you are preparing W-2 forms.
Click OK.
Click a check mark to the left of each employee who is to receive a W-2 form, or click the Mark All button to check everyone's name.
Click the Review/Edit button.
Review each W-2 form.
Double-click any amount that needs to be adjusted, making the appropriate adjustment in the dialog box that appears.
Click Next to proceed to the next W-2 form for review.
Click Save & Close when all forms have been reviewed.
Click Print Forms when all W-2 forms have been reviewed.
Indicate if you want to print the forms on blank pages or on pre-printed forms.
Choose which copies of the forms you intend to print at this time.
Click Print.
