Adding a Contact from an E-mail

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Open an e-mail to or from the person you want to add to your contact list.

Right-click the sender's name in the message header and then click Add to Outlook Contacts in the shortcut menu that appears.

A contact window opens, with the Full Name, File As , and E-mail fields already completed.

INTRODUCTION

If you've sent or received an e-mail message from a person whom you'd like to add to your contact list, you can use that message to create the new contact.

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Contact Already Entered?

If the contact has already been entered in your contact list, the shortcut menu shown in step 2 will feature a command for opening the Contact window. Do so, make changes to the information as needed, and click the Save and Close button when you are finished.

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Type information about your contact into any fields as needed.

When the entry is complete, click the Save and Close button in the main Outlook toolbar.

The contact is added to your contact list.

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Other Shortcut Commands

You can select other commands from the shortcut menu shown in step 2, including ones that enable you to schedule a meeting or send mail.

Opening and Editing an Existing Contact

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Locate the contact you want to open in your contact list, and double-click it.

The Contact window opens, displaying information about the contact.

Click in a field and type or edit the information.

When you finish viewing or editing the contact information, click the Save and Close button in the Contact window's toolbar.

INTRODUCTION

When you want to view the information you have entered about a contact, you can do so. For example, you might want to add to or edit the information. Or you might need to refer any notes or activities for the contact before making a phone call.

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Locating a Contact

For help locating the contact you want to open, see the tasks "Scrolling Through Contacts" and "Searching for a Contact" later in this part.

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Displaying Additional Contacts

You can move from one contact record to the next by clicking the Previous Item (up arrow) and Next Item (down arrow) buttons in the Contact window's toolbar.

Adding a Picture

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After you've created a new contact or opened an existing one, click the Add Picture button in the Contact window's General tab.

The Add Contact Picture dialog box opens. Open the drive and folder that contains the image you want to add.

Double-click the picture file to add it to the Contact window. The picture is added.

Click the Save and Close button to update the contact record.

INTRODUCTION

Suppose you manage a large department or team. To match the names of your employees with their faces, you can add a picture to each person's contact information. Alternatively, you might add pictures of your family and friends just for fun.

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Opening Drives and Folders

In the Add Contact Picture dialog box, locate the drive and folder that contains the photo you want by clicking the down-arrow next to the Look In field, by clicking the Up One Level button, by clicking any of the folders in the Places bar, or by double-clicking any of the folders in the folders list.