Using Default Data

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Using Default Data

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SAP R/3 is full of ways to save your work. Here is a way that works for purchase requisitions.

If you have many similar records to enter, you can use default data to simplify your task. For example, in the Create Purchase Requisition : Initial screen, you can enter data that will be the same for every item in the fields in the Default Data for Items box. So if you need to create a batch of orders for Plant 3000 and Purchasing Group 014, you can enter those values into the default data fields, as shown in Figure 7.6.

Figure 7.6. Using the default data fields.

When you finish filling in all the default data, press Enter; the Create Purchase Requisition: Item Overview screen reappears. For every line item on the purchase requisition, SAP R/3 has filled in the fields for which you supplied default data. All you have to do is fill in the other fields as you learned to do earlier in this lesson.

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Don't be afraid to press Enter if you think you're finished with a task. SAP R/3 will guide you to fill in any missing information.

In this lesson, you learned how to create a business document for which you already knew the values for the required fields. (The example you used was purchase requisition, but the principles are the same for other business documents. The key is to let SAP R/3 guide you.) In the next lesson, you see how to use matchcodes to look up values for fields.

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