Using Office to Check Spelling

The Spell Check feature in Outlook is the same feature you find in your other Office applications. Spell Check will highlight any word it encounters that it doesn't recognize (that is, it can't find in the custom dictionary). You can check the spelling in any Outlook item that is open . You can also set Outlook to always check the spelling of information that you enter. You can add new words to the custom dictionary, such as the name of your organization. You can also add an AutoCorrect entry, a shortened form of a word or abbreviation that represents a longer word or phrase. For example, you can enter the name of your organization using a two-letter abbreviation, and Outlook will automatically substitute your organization's name.

Check the Spelling in an Outlook Item

Open the Outlook item that you wish to spell-check.

Click the Tools menu, and then click Spelling.

Select one of the spell-check options to perform the action you want to take on the highlighted word.

Upon completion, click OK.

Did You Know?

You can add words to the custom dictionary . Click Add to enter a word that has been highlighted during a spell check.

Spell Check Options

Button	Action
Ignore	Ignores the current instance of the unrecognized word
Ignore All	Ignores all instances of the unrecognized word
Change	Changes the current instance of the unrecognized word
Change All	Changes all instances of the unrecognized word
Find Next	Finds the next instance of the unrecognized word
Add	Adds the unrecognized word to the custom dictionary
Options	Opens the Spelling tab in the Options dialog box
Undo Last	Reverses the last action and redisplays the unrecognized word

Set Outlook to Always Spell Check

Click the Tools menu, and then click Options.

Click the Spelling tab.

Click the Always Check Spelling Before Sending check box.

Click the AutoCorrect Options button.

To add an AutoCorrect entry, enter an abbreviation in the Replace text box, press Tab, enter the spelled-out term or phrase in the With text box, and then click Add.

Click OK.

Click OK.

See Also

See " Writing Message Text " on page 29 for information on checking spelling in an e-mail message when Word is the default e-mail editor.