Using the Address Book Offline

If you work on a network, your default address book is the Global Address List. This list is maintained by the system administrator who updates the list; adding, deleting, and modifying entries based on the personnel of the organization. You can work with the Address Book offline, which gives you access to contact information when you are not connected to your e-mail server. To do so, download the Address Book to a location on your computer. After you work with the Address Book offline, you should synchronize it with the Global Address List to make sure that the contact information is current. You need to be on a network that uses Microsoft Exchange Server to use the Address Book offline.

Download Address Book

In Mail view, click the Tools menu, point to Send/Receive, and then click Download Address Book.

Select the Download Changes Since Last Send/Receive check box.

Click the Choose Address Book list arrow, and then select an address book.

Click the Full Details option.

Click OK.

Did You Know?

You can download the Address Book even when you are working offline . If you are working offline, but are still connected to your network, you can still use the Download Address Book command.