Elements of the Word Window
Figure 1.5. It's a good idea to learn the names of the different parts of the Word window.
Here is a description of these elements:
In addition to these basic elements of the Word window, you may also see the Getting Started task pane when you first start Word (see Figure 1.6). This and other task panes are discussed in "Working with Task Panes" later in this hour.
Figure 1.6. The Getting Started task pane appears by default when you first start Word.
Commands that are followed by three dots are safe to click when you're exploring Word on your own, because you can always back out of the resulting dialog box by clicking the Cancel button. And just looking over the options in a dialog box can give you a sense of what the command does. If you have an important document onscreen, it's a good idea to refrain from clicking a command that is not followed by three dots, unless you know what it does. (You can undo many actions, as you'll learn in Hour 2, "Entering Text and Moving Around," but a few actions cannot be undone.)
If a menu command has a small triangle at its right, it leads to a submenu. To display the submenu, just point to the command. In Figure 1.8, the Insert, Picture submenu is displayed.
When a menu command is light gray, it is not currently available. In Figure 1.9, the first three commands in the Edit menu are grayed out.
Many menu commands list keyboard shortcuts to their right. For example, in Figure 1.9, the keyboard shortcut Ctrl+A is listed to the right of the Select All command. You can use these keyboard shortcuts as an alternative to clicking the commands in the menus. See "Using Keyboard Shortcuts" later in this hour for more information. Furthermore, menu commands that have equivalent toolbar buttons show the toolbar buttons to the left of the command in the menu. In Figure 1.9, all of the commands but Select All have toolbar equivalents.
You can use the keyboard instead of the mouse to display menus and issue commands in them. To display a menu, press the Alt key, and then press the underlined letter in the menu name. For example, to display the Format menu, you press Alt+O. After the menu is displayed, press the
You can also use the keyboard to interact with dialog boxes. See "Working with Dialog Boxes" later in this hour for more information.
Word offers two choices for controlling how your menus behave:
. When the personalized menu feature is enabled, clicking a menu name displays a
that contains only the commands you use frequently. This
Double-click the menu name.
Point to (or click) the down arrow at the bottom of the menu.
Hover your mouse pointer over the menu name for a few seconds.
Figure 1.10 shows the full Format menu (contrast it with the short menu shown previously in Figure 1.9).
If you display the full menu and click one of the commands that was hidden in the short menu, Word adds it to the short menu. By the same token, if you don't use a command in the short menu for a period of time, Word may remove it from the short menu.
If you want to restore the default set of commands in your short menus, follow these steps:
Choose Tools, Customize .
Click the Options tab.
Click the Reset Menu and Toolbar Usage Data button.
Click Yes in the message box that appears, and click Close .
For some of you, personalized menus may be the best thing since sliced bread. For others, they may be an irksome distraction.
If you want to
Choose Tools, Customize to display the Customize dialog box.
Click the Options tab.
Mark the Always Show Full Menus check box.
Click the Close button.
Now you will see the full menus all of the time. (If you need any help with these steps, see "Working with Dialog Boxes" later in this hour.) If you want to turn personalized menus back on at some point, follow these same steps, but clear the check box in step 3 instead of marking it.
To keep things simple, the remainder of this book assumes that personalized menus are turned off. If you prefer to keep this feature turned on, remember that some of the commands referred to in this book may not be included in your short menus; you might have to display the full menus to see them.
In addition to using the pull-down menus at the top of the Word window, you can also use
). These are menus that you display by clicking the right mouse button. The commands in a context menu vary depending on where you right-click. For example, if you right-click text, you get commands for editing and formatting text (see Figure 1.11), and if you right-click a toolbar, you get a list of available
To choose a command in a context menu, use a left-click. To close a context menu without choosing a command, click anywhere outside it (or press the Esc key).