Chapter 12: Making Information in Longer Documents Accessible

Page 250	To create subdocuments in a master document In Outline view, select the heading and text you want to include in the subdocument. On the Outlining toolbar, click the Create Subdocument button.
Page 254	To insert a bookmark Place the insertion point where you want to insert the bookmark. On the Insert menu, click Bookmark to open the Bookmark dialog box. In the Bookmark name box, type a name for the bookmark (do not use spaces). Click Add.

Page 254	To insert a cross-reference Place the insertion point where you want to insert the cross-reference. Type introductory text for the cross-reference, for example, For more information, see. On the Insert menu, point to Reference, and click Cross-reference. Click the down arrow to the right of the Reference type box, and click the type of reference you are creating. Click the down arrow to the right of the Insert reference to box, and click the type of item you are referencing to, if necessary. In the For which list, click the item you are referencing to. Click Insert, and then click Close.
Page 258	To create a footnote or endnote Place the insertion point where you want to insert the footnote reference mark. On the Insert menu, point to Reference, and then click Footnote. In the Location area, select either the Footnotes or Endnotes option and then choose a location from the drop-down list. In the Format area, click the down arrow to the right of the Number format box, select a number format, and click Insert. Type the note text.
Page 258	To convert an endnote to a footnote Right-click anywhere in the endnote to open a shortcut menu. Click Convert to Footnote.
Page 259	To create a table of contents Assuming that the document headings have already been styled as such, place the insertion point where you want the table of contents to appear, type Table of Contents, and then press the [ENTER] key. On the Insert menu, point to Reference, and then click Index and Tables. Click the Table of Contents tab to display table of contents settings. Click the down arrow to the right of the Formats box, and then click the format you want. Click the down arrow to the right of the Tab leader box, click the tab leader you want, and then click OK.

Page 264	To create a table of authorities Assuming that citations have already been marked in the document, on the Insert menu, point to Reference, and then click Index and Tables. Click the Table of Authorities tab. In the Category list, click the category you want to include in your table of authorities, or click All to include all categories. Select formatting options for the table, and then click OK to close the Index and Tables dialog box and insert the table of authorities.
Page 264	To create a table of figures Place the insertion point where you want to insert the table of figures. On the Insert menu, point to Reference, and click Index and Tables. Click the Table of Figures tab, click the down arrow to the right of the Caption label box, and click the type of caption you want to include in the table. Click the down arrow to the right of the Formats box, and click the format you want for the table. Select any other table options you want, and then click OK to close the Index and Tables dialog box and insert the table of figures.
Page 265	To mark an index entry Select the word you want to mark. Press [CONTROL]+[ALT]+x. In the Mark Index Entry dialog box, select any options and formatting you want, and then click Mark or Mark All.
Page 265	To insert an index Place the insertion point where you want the index to appear. On the Insert menu, point to Reference, and then click Index and Tables. Click the Index tab to display index settings. Click the down arrow to the right of the Formats box, click an index format, select any other options you want, and click OK.