Manage your life with iCal
Subscribe to other people’s calendars
Manage contact information
Synchronize your data with another Mac
Computers can do lots of things to make your life simpler: they can help you balance your
Mac OS X includes two powerful programs that let you manage your personal information. iCal, Apple’s calendar application, enables you to create as many calendars as you need: for your personal events, your professional appointments, your family’s activities, and more. By sharing your iCal calendars, your colleagues or family can know what you’ve got planned and can organize their events
Address Book is a repository for your contacts: you store their
In this chapter, I’ll show you how to manage your personal information. I’ll tell you how to use iCal to organize your life and share your calendars with others, and I’ll show you how to use Address Book to organize your contacts. I’ll also explain how Apple’s iSync lets you synchronize this information between several Macs, or to your .Mac account, if you have one, so you can access all this data from the Web when you’re not at your home computer.
Apple’s iCal, its versatile calendar program, gives you a revolutionary way to manage your events and your life, as well as the events of others:
Figure 15-1: You can create multiple calendars with iCal: here you can see a personal calendar, one for work, two showing holidays, and one for a favorite sports team.
When you first open iCal, you’ll see two calendars in the Calendars list: Home and Work. You can use these two calendars as a starting point, creating events in either or both of them. To create a new event, first choose which calendar you want to use for the event by clicking it in the Calendars list to select it. Then choose which view you want by clicking one of the
You can use keyboard shortcuts to switch views: z -1 for Day view, z -2 for Week view, and z -3 for Month view.
Navigate to the day, week, or month you want to add an event to using the arrow buttons.
You can always jump to the current day, in any view, by pressing z -T .
To create an event in a calendar in Day or Week view, click at the time the event is to begin and drag until you reach its ending time. To create an event in a calendar in a Month view window, double-click
You’ll find it simpler to create new events in Day or Week view since you can set their starting and ending times more easily.
After you’ve created your event, you can type a name for it. Just select the New Event text and type your own
That’s all you need to do to add events to your calendars. You can now make changes to your events, add alarms, set them to repeat, and more.
When you create a new event on one of your calendars, all you do is set a name and a start and end time for the event. (When you create an event in a calendar in Month view, you only set a name and date.) But you can now edit lots of details about the event. To do this, click the event to select it, and then click the Info button to display the
You can also display the Info Drawer by pressing z -I .
The Info Drawer lets you edit any of the details about your event. This drawer displays information about the selected event; to see the information for another event, just click it in the main calendar window to select it.
Here’s what you can change for your event:
Check this box to make the event an all-day event. If you do this, the event no longer displays at a specific time in your calendar, but appears at the top part of the calendar window, in Day or Week view, or as a solid
Figure 15-2: All-Day events display at the top of Day or Week view calendars or as solid bands in Month view.
You can tell iCal to display times when in Month view. This is turned off by default, probably because times take up a lot of space in the small areas available for each day in this view. Select iCal Preferences, and check Show Time in Month View in the Month section of the Preferences window.
From and To
Click here to set the start date and time of your event, and its end date and time. To make changes, just click the item you want to change (the month, day, or year; the
Click here to add the names of
Status Click the pop-up menu and choose a status for the event: Tentative, Confirmed, or Cancelled, or leave the status as None.
Repeat If the event is a repeating event—such as a weekly squash game, a monthly meeting, a birthday, or something else—click the pop-up menu and select Every Day, Every Week, Every Month, or Every Year. To set a custom repeat schedule, select Custom and choose from its options. You can choose, for example, to have an event repeat on a given date each month, on the second Friday of each month, every three days, or other types of repetition. If you select a repeating schedule, another field displays below Repeat: this is End, and you can choose when you want the repetition to end by selecting Never, After, or On Date.
One of iCal’s powerful features is its ability to
iCal activates alarms even it’s not running so if you want to use alarms you don’t have to have the program open.
You can switch events from one calendar to another, but only among calendars that you have created (you can’t move events to calendars you have subscribed to; see the
You can set a URL for any event by typing it in the URL field or by pasting a URL you have
Notes You can enter notes about the event by clicking Notes and typing at the bottom of the Info Drawer.
With iCal, your calendars are all independent, but you can view as many of them as you want on its screen. You can hide and display them by clicking the check boxes next to your calendars in the Calendars list.
Turning off calendars can make it much easier to view your events,