Mac OS X lets you send and receive faxes on your Mac, as long as it’s connected to a phone line via a modem. (You can’t send and receive faxes over DSL or cable connections, without using special services.) If your Mac has an internal modem, which all new models do, or if you have an external modem connected to your Mac, you can use this fax function to save time and paper.
One of the advantages of sending faxes with your Mac is that you don’t have to print them first. When you have a document you want to fax, just select File Print, and then click Fax. This opens a new dialog (Figure 14-11) that lets you choose your recipient, a subject line, a dialing prefix and layout settings, and a cover page.
Figure 14-11: The Fax dialog, which lets you choose the recipient for your fax and adjust settings
Most of the settings available in the pop-up menu in the middle of this dialog are the same as those for printing (see earlier in this chapter). There are, however, two additional choices for faxes:
Fax Cover Page This lets you set a cover page text. This text, which you enter in the large text field in this dialog, is sent on a cover page before the rest of your document.
Modem This lets you choose whether your modem uses tone or pulse dialing, whether its sound is on or off, and whether it should wait for a dial tone before dialing.
To receive faxes on your Mac, you must have a modem connected to a phone line, and you must
Figure 14-12: The Faxing tab of the Print & Fax preferences lets you set fax reception settings.
To be able to receive faxes, check Receive Faxes on this Computer. Enter your fax number, the number of the phone line your Mac is connected to. Then select after how many rings your Mac will answer: if your Mac is connected to a line used by a telephone as well, set it to answer after several rings; if it is a dedicated line, used only for faxes, set it to one. If you have an answering machine or voicemail on the same line that picks up after a certain number of rings, you’ll need to set this number to one ring less than the answering machine.
There are three options you can choose for how your Mac handles incoming faxes (you must check at least one of these, but can check any two or all three if you want):
Save To You can choose from Shared Faxes, Faxes, or any other folder if you select Other Folder. Faxes received are saved as PDF files, and you can view them, using Preview, or print them out after they are saved. If you choose Shared Faxes, this creates a Faxes folder in the /Users/Shared folder, where all users can access the faxes. If you choose Faxes, this creates a Faxes folder in your home folder; only you can access the faxes received when you are logged in.
You can have faxes e-mailed to
Print on Printer If you want your faxes printed out immediately, select a printer here.
Anyone who works with computers, creating documents to distribute to others,
But, while fonts can help you spice up your documents, too many spices make them hard to digest. It’s good to use a couple of fonts, a few styles, but not to mix more than a handful to make an effective document.
Mac OS X comes with dozens of fonts for you to choose from. These include the classic Mac fonts, such as Palatino and New York, standard fonts used on Windows, such as Times New Roman and Arial, and many other fonts,
Apple’s font management tool, Font Book, lets you view all your fonts so you can see exactly what they look like and what
Figure 14-13: Looking at the Hoefler Text font in Font Book
Font Book lets you create and manage font collections, each of which is a
To add fonts to your collection, just drag them from the Font column.
The advantage of using collections is two-fold: first, you can access your favorite fonts more easily (I’ll tell you about that later, when I talk about using fonts). The second is that you can disable collections either permanently or temporarily. These collections won’t show up in Font dialogs if you disable them.
To disable a collection, click the collection to select it, and then click Disable.
You can disable individual fonts in a similar way: click a font in the Font list and click Disable. If, for example, you don’t need to use Chinese and Japanese fonts, you can disable them and they won’t appear in any of your applications’ Font menus. While you can disable a collection, this does not disable individual fonts; so if you want to limit the length of your Font
You can reactivate any fonts or collections by selecting a disabled item (it will be dimmed to show it has been disabled) and clicking Enable.
As I mentioned earlier in this chapter, fonts can spice up your documents, and Mac OS X offers dozens of fonts for you to use. Some applications offer font menus from which you can select fonts, and other menus to select
Many applications use a font dialog that looks a lot like Font Book, which I presented earlier. (See Figure 14-14.) This dialog lets you work with collections and individual font families, as well as styles, or
Figure 14-14: The Font dialog, which many Mac OS X applications use
In Figure 14-14, you can see the similarity between the Font dialog and Font Book; any collections that appear in Font Book also appear in the Font dialog, and you can also select from All Fonts, Favorites, and Recently Used fonts. To add a font to the Favorites collection, select a Family, Typeface, and Size, and then select Add To Favorites from the Action button at the bottom of the dialog.
If you click Favorites, in the Collections column, your favorite fonts display in the Family column, showing their font face and style.
You can then select one of these fonts and apply it to text in your documents with a single click.
Most of the time, you type standard characters in your documents: abc, 123, and so on. But occasionally you need to type
ones that are not
There are two ways to access these characters. Many applications offer a Special Characters menu item in their Edit menu. Select this menu item to display the Character Palette. This palette lets you choose from hundreds of special characters in several categories.
Click one of the categories to display its characters, and then click the character you want to use, in the right-hand section, to select it. Click Insert to insert this character at the current cursor location in your frontmost document.
If you click the View menu, you’ll see several groups of characters: Roman, Japanese, Traditional Chinese, Korean, Simplified Chinese, Unicode, and Glyph. If you need characters from these sets, explore the many categories they offer.
When you’re finished using the Character Palette, click its Close button to close it.
But not all applications offer access to this character palette from their Edit menu. Because of this, it’s a good idea to make this palette accessible in another way. To do this, open the System Preferences, and click the International icon and then the Input menu tab. This displays a list of keyboard layouts, input
You’ll see your selected keyboard checked at the top of this list, and not far below it you’ll see Character Palette and Keyboard Viewer—check both of these, and then close the System Preferences.
This displays an Input Menu in your menu bar—you can spot this menu by the icon corresponding to your keyboard layout. If you have a U.S. keyboard layout, you’ll see an American flag; other country layouts display their flags, and some keyboards, such as Dvorak, display letters (such as DV for Dvorak).
Click this icon to see the Input Menu; select Show Character Palette to display the Character Palette.
I suggested earlier that you also check Keyboard Viewer in the Input Menu preferences. Here’s why. When you select Show Keyboard Viewer from the Input Menu, this palette displays:
The Keyboard Viewer is a small palette that shows the letters assigned to your keyboard layout. This can be helpful if you are working with a layout you are unfamiliar with, or if you are editing
The Keyboard Viewer is the equivalent of the Key Caps application found in previous versions of Mac OS.
The Keyboard Viewer is most useful when you hold down a modifier key (such as the OPTION , CONTROL , or SHIFT key), so you can see what special characters these keys let you type. Even though you can use the Character Palette, you’ll find it easier to learn where some special characters are if you need to type them often (such as the character that I’ve had to type in the word Expos throughout this book).
Hold down the different modifier keys, first one at a time and then in combination, to see what characters you can access. As you can see in the following illustration, holding down the OPTION key shows different characters than the normal layout:
Some of these characters are
Keyboard Viewer does not display any Unicode fonts (such as Symbol, Zapf Dingbats, or any Chinese or Japanese fonts, and so on). To enter special characters from these fonts without