Viewing and Printing
When you create a report with either AutoReport or the Report Wizard, the report appears in Print Preview (as shown in Figure 19.5). From there, you can print the report if you're happy with it or go to Report Design view to make changes. (You'll learn more about the Report Design view in Lesson 20, "Customizing a Report.")
Figure 19.5. Either AutoReports or reports created with the wizard automatically open in Print Preview.
In the Print Preview mode, you can zoom in and out on the report using the Zoom tool (click once to zoom in and click again to zoom out). Using the appropriate button on the Print Preview toolbar, you can also display the report as one page, two pages, or multiple pages.
If you want to print the report and specify any print options (such as the number of copies), choose File, Print. If you want a quick hard copy, click the toolbar's Print button.
If you click the
) button on the Print Preview toolbar, you are taken directly to the Report Design view. You learn about the Report Design view in the
In this lesson, you learned how to create an AutoReport and a report using the Report Wizard. You also learned how to use Print Preview and print the report. In the next lesson, you learn how to work in Report Design view to customize your report.
Entering Report Design View
You've already seen that you can create reports using AutoReport and the Report Wizard. After you've created a report using either of these
The Report Design view is similar to the Form Design view that you worked with in Lesson 13, "Modifying a Form," and Lesson 14, "Adding Special Controls to Forms." Like forms, reports are made up of controls that are bound to fields in a table or tables in the database.
To edit an existing report in the Design view, follow these steps:
As you can see in Figure 20.1, the report's underlying structure contains several areas. The Detail area contains the actual controls that relate to the table fields included in the report. Above the Detail area is the Page Header, which contains the labels that are associated with the controls in the Detail area. At the very top of the report is the Report Header. It contains a text box that displays the
Figure 20.1. The report is divided into several areas in the Design view.
At the bottom of the report are two footers. The Page Footer contains formulas that display the current date and print the page number of the report. At the very bottom of the report is the Report Footer. The Report Footer is blank in Figure 20.1. It can be used, however, to insert a summary formula or other calculation that works with the data that appears in the Detail area (you will add a calculation to a report later in the lesson).
As already mentioned, the Report Design view is similar to Form Design view. The Report Design view also
Using Special Controls on a Report
Access enables you to place any type of control on a report, even command