Creating Merged Envelopes

If your printer is set up to accept a batch feed of blank envelopes, you can skip the steps required to create mailing labels, and merge the addresses from the data document directly onto the envelopes. To determine if your printer supports this function, consult the documentation that accompanied your hardware.

Create Envelopes

Click the File menu _' click New, and then click Blank Document on the New Document task pane.

Click the Tools menu _' point to Letters And Mailings _' and then click Mail Merge.

Click the Envelopes option.

Click Next: Starting Document on the task pane to display Step 2 of 6.

If necessary, click the Use The Current Document option.

Click Envelope Options.

Click the Envelope Options tab.

Select the appropriate envelope size and layout.

Click the Printing Options tab.

Select the printer, feed type, and tray to use for printing.

Click OK.

Click Next: Select Recipients on the task pane to display Step 3 of 6.

If necessary, click the Use An Existing List option, and then choose the same list you used mail merge to print the letters.

Click Next: Arrange Your Envelope on the task pane to display Step 4 of 6.

If you want to include a return address on the mailing, type it now, position the insertion point where you want the recipient's mailing address to appear, click Address Block on the task pane to insert the merge field, select your options, and then click OK.

Complete the remaining steps just as you would with creating mailing labels.