Outline Numbering, for Chapter, Figure, and Cross-Reference
This section tells you how to do outline numbering in the
Understanding Outline Numbering
The name is deceiving. It's not really specifically for
outliningit controls levels for nearly every numbering or heading related thing in Writer.
This feature is one of the most confusing and non-intuitive in
the entire program; and if it didn't play such an important part in
how other features work, you'd be wise to ignore it altogether.
However, outline numbering is essential if you want to:
Cross-reference paragraph numbers
Even if you set up numbering in a paragraph style, if you don't
use outline numbering, you can't cross-reference the generated
number or generated text, such as "Chapter 1", "Figure 2-7", or a
number such as "1.1.2" preceding an outlined item.
Number graphics, tables, and other inserted elements, using the
chapter number and the number of the element in the document, such
as "Figure 5-1"
Set up running headings in document headers and footers
Automatic numbering for paragraphs isn't a new concept we're
just presenting in this book. In fact, Quick Paragraph Formatting
on page 208 talks about just that. Outline numbering is different
than paragraph numbering, because Writer depends on outline
numbering to enable the features in the previous list.
Limitations of outline numbering
Before we show you how to set up outline numbering, we need to
note a few limitations.
Only one paragraph style can be used as the chapter
paragraph, even though you'll see 10 paragraph style levels in the
Outline Numbering window.
Of the paragraph styles listed in the Outline Numbering
window , Writer uses the first of those paragraph styles it
encounters in the document or book as the chapter-level
For example, if you want to use a Heading 2 as a running head in
the header or footer of a document or book, but a Heading 1 appears
before a Heading 2 as the first paragraph style in the document,
Writer sees the Heading 1 as the chapter paragraph and you can't
use the Heading 2 for running heads.
To fix this problem you'd have to unassign Heading 1 from the
list of paragraph styles in the Outline Numbering window so that
it's not one of the paragraphs assigned to use outline
If you want to use a page numbering format that uses
chapter-page (such as 3-1, where 3 is the chapter number), or if
you want to number inserted objects like graphics using a numbering
format such as "Figure 2-7", you must assign a number format (in
the Outline Numbering window) to the level that will serve as the
chapter number. But because only one paragraph style can be the
chapter paragraph, you can only set up a running head that displays
the contents of the chapter-numbered paragraph. Make sure the
paragraph style you want to use for the outline numbering is set as
the Level 1 paragraph style in the Outline Numbering window.
Simplicity is a virtue
But the aforementioned limitations, it turns out, are good for a
couple of reasons: one, they discourage using chapter-page
numbering (such as 3-5 for chapter 3, page 5), which makes it
difficult for readers to find page numbers; and two, you're forced
to keep your headers and footers simple (yet helpful) by using only
one running head.
Figure 9-3 shows different outline autonumbering styles for the
Figure 9-3. Different automatic outline numbering styles for a
Setting Up Outline Numbering
Decide which heading level you
want to use as your chapter number.
Choose Tools >
In the Outline
Numbering window, select Level 1.
In the Paragraph
style field, select the paragraph style you want to use for the
The paragraph style
you select doesn't have to be set up with a chapter autonumber.
This can simply be the paragraph style you want to use in running
If the paragraph
style you select as the Level 1 style isn't the style of the first
paragraph in the document or book, unassign from the Outline
Numbering window any styles that appear before the Level 1 style in
To do this, select
the levels for the styles you want to remove, and in the Paragraph
styles field, select None.
If you want the
paragraph style to include an automatic chapter number, select a
Number format and set appropriate numbering options. See Figure
Figure 9-4. Setting
outline numbering options: Numbering tab
Click the Position
tab (also Figure 9-4), and set any applicable options, especially if you want to indent the chapter paragraph style or set the amount
of spacing between the chapter number and the chapter
Position changes to
the outline numbering style override (but don't replace) the
indents and spacing of the paragraph style itself.
The Show sublevels field is extremely important when you want to
use hierarchical outline numbering or figure/table numbering that
includes the chapter number. For example, assign the Graphic and
Table styles to whichever outline levels you want, and set the
sublevel of each to a value of 2. That means the Figure/Table
paragraph numbering will pick up the level 1 chapter number and
generate its own number, such as "Figure 1-5".
The Show Sublevels field
In the Show Sublevels field, set how many levels of numbering
you want the autonumber to display. For example, a sublevel number
of 3 will include 3 autonumbers for a paragraph: the numbering of
the level 1 and 2 paragraphs (incremented), and the numbering of
its own paragraph. You can set the value of the sublevel only in
relation to the selected level.
Figure 9-5. Setting outline numbering options: Position
Saving Different Outline Numbering Versions
The program lets you save different versions of outline
numbering that you can switch between. To save the current
combination of outline settings to revert back to later:
In the Outline Numbering window,
click the Format button, and choose Save As, as shown in Figure
Figure 9-6. Saving an Outline
In the Save As
window, type a name for the configuration, and click OK.
The saved format is available to all documents.
To select a saved outline numbering versions later, click the
Format button, choose the format, and click OK to apply it to the